Job Title

Executive - MIS

Job Description Summary

Job Description

Role Title:

MIS executive

Division /Region:

Pune

Line of business:

Facility Management

Location:

Pune

Part Time, Full Time,
or Fixed Term Contract:

Full Time

Job Classification:

Operation & Maintenance

Job Profile:

Data analyst

1.2. Reporting Relationships

This role will report into Site Manager

1.3. Scope of Role

- MIS & Reporting Management
- Preparation and submission of Daily MIS, Weekly MIS, and Monthly Reports as per defined SLAs.
- Compilation of Monthly Management Report (MMR) by collecting inputs from all departments (Technical, Soft Services, Security, etc.).
- Maintaining and updating Daily MIS Report (DMR) with accurate operational data.
- Ensuring accuracy, consistency, and timeliness of reports shared with stakeholders.
- Operations Coordination

- Coordination with Engineering Manager (EM) and department heads to maintain critical site trackers.
- Monitoring and tracking PPM (Planned Preventive Maintenance) activities through CAFM/Evolution system.
- Follow-up for closure of complaints, audit observations, and open issues with respective teams.
- Preparation of delay analysis reports for pending tasks.

- Data Management & Documentation

- Maintaining records of all internal and external communications.
- Managing trackers for complaints, PPM, audits, consumables, and compliance records.
- Ensuring proper documentation and data archiving for audits and reference purposes.

- Financial & Administrative Support

- Handling Imprest account at site level with proper tracking and reconciliation.
- Supporting budgeting and expense tracking under guidance of site management.

1.4. Key Relationships

 Internal: Site Team, Engineering, Soft Services, Security, Admin

 External: Client Representatives, Vendors, External Agencies

1.5. Job Purpose

- To ensure efficient MIS reporting, data management,



and coordination of site operations, enabling effective decision-making, compliance monitoring, and smooth functioning of facility management services.

1.6. Accountabilities

Key Result Area

Major Activities

MIS & Reporting

- Ensure timely submission of MIS reports as per SLA.
- Prepare and submit Monthly MMR by collecting inputs from departments.
- Maintain and update Daily MIS (DMR).

PPM & Complaint Tracking

- Track, assign, and close PPM activities in CAFM/Evolution.
- Monitor complaint closure status and follow up with teams.

Coordination & Follow-up

- Coordinate with EM and section heads for maintaining trackers.
- Follow up on pending complaints, audit points, and action items.

Data & Documentation

- Maintain records of communications with external agencies.
- Prepare delay reports and compliance documentation.

Financial Support

- Manage site imprest account and maintain records of expenses.

Other Responsibilities

- Take additional responsibilities assigned by management.
- Support process improvement and operational efficiency initiatives.

1.7. Authority

- Ensure timely and accurate submission of MIS, DMR, and reports.
- Monitor closure of complaints, PPM, and audit observations.
- Maintain communication records and issue reminders to concerned stakeholders.
- Track OHS objectives and ensure timely action completion.

1.8. OH&S; Responsibility

- Ensure understanding and compliance with OHS&W; Policy.
- Follow safety management systems (SOPs, manuals, procedures).




- Participate in safety meetings, employee consultation forums, and training programs.
- Identify workplace risks and ensure implementation of control measures.
- Report incidents, unsafe conditions, and near misses.
- Ensure compliance with Permit to Work (PTW) and risk assessment practices (JSA, HIRA, TBT).
- Maintain all OH&S; documents as per assigned responsibilities.

1.7. Background & Experience

- Professional Experience:

Professional Experience:

- 2–5 years of experience in MIS, reporting, or facility management support roles.
- Experience in handling data, dashboards, and reporting systems in commercial/IT parks.

- Behavioral Competencies:
- Solid coordination and follow-up skills
- High attention to detail and accuracy
- Time management and ability to meet deadlines
- Good communication and stakeholder management

1.8. Qualifications & Technical Skills

- Education:
- Graduate in Commerce / Management / IT / any relevant discipline
- Technical Skills:
- · Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP, Dashboards)
-  Knowledge of CAFM / CMMS tools (e.g., Evolution)
-  Strong reporting and analytical skills
-  Basic understanding of facility operations

Organisational Core capabilities:

 Data Accuracy & Analysis – Ability to manage and validate data effectively

 Coordination Skills – Efficient follow-up with multiple stakeholders

 Reporting & Documentation – Robust MIS and report preparation capability

 Process Orientation – Adherence to SLAs and structured workflows

 Customer Focus – Supporting site operations and client reporting needs

[Based on whether the role is an Individual Contributor, People Manager or Executive, remove the rows in each value section that is not relevant]

INCO: “Cushman & Wakefield”

📌 Executive - MIS (India)
🏢 Important Business
📍 India