Winning together and making Digitide a greater place to work. We believe in giving you empowerment, flexibility and resources to follow your ideas and do meaningful work in your own unique way. We value speed, agility and entrepreneurial spirit and are committed to providing you a safe, inclusive and nurturing work environment.

We provide you with the support needed to grow and be the best you can possibly be. In return, you lead us to build a better business for everyone - our clients, our employees and the world.

Role : Executive Assistant

Location: Bangalore

Job Summary:

We are seeking a highly organized, proactive, and business-savvy Executive Assistant to support the COO in managing strategic priorities, executive operations, and cross-functional initiatives. This role requires exceptional calendar management skills, strong business acumen, analytical capabilities, and the ability to collaborate effectively across teams. The ideal candidate will act as a trusted partner to the COO, ensuring seamless execution of key projects, operational efficiency, and executive effectiveness.

Key Responsibilities:

Executive Support & Calendar Management

- Manage the COO's complex and dynamic calendar, prioritizing meetings, appointments, travel schedules, and business commitments.
- Coordinate internal and external meetings, ensuring optimal time management and preparation.
- Handle travel arrangements, itineraries, and logistics for business visits and events.
- Screen, prioritize, and manage communications on behalf of the COO. Business Operations & Reporting
- Prepare and maintain Management Information System (MIS) reports, dashboards,



and business performance summaries.
- Track key business metrics and provide timely insights to support decision-making.
- Analyze operational and financial data to identify trends, risks, and improvement opportunities.
- Assist in budgeting, expense tracking, reimbursement processing, and expenditure monitoring. Project Management & Cross-Functional Coordination
- Work closely with leadership teams and cross-functional stakeholders to drive strategic projects and organizational initiatives.
- Monitor project timelines, action items, and deliverables, ensuring timely execution.
- Facilitate collaboration across departments to resolve issues and remove execution bottlenecks.
- Follow up on key decisions and ensure accountability across teams. Cost Optimization & Process Improvement
- Support the identification and implementation of cost-saving initiatives across functions.
- Analyze spending patterns and recommend process improvements to enhance efficiency and productivity.
- Track the impact of cost optimization programs and report outcomes to leadership. Meeting Management & Communication
- Prepare meeting agendas, briefing notes, and presentation materials for executive meetings.
- Capture Minutes of Meeting (MoMs), track action items,



and ensure closure of commitments.
- Develop high-quality presentations, reports, business reviews, and executive communications.
- Support board, investor, leadership, and business review meetings as required. Stakeholder Management
- Interface with senior leadership, external partners, vendors, and key stakeholders with professionalism and discretion.
- Maintain confidentiality of sensitive business and organizational information at all times.

Required Skills & Competencies:

- Exceptional calendar and executive schedule management skills.
- Strong understanding of business operations, financial metrics, and organizational dynamics.
- Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Google Workspace.
- Strong analytical and problem-solving capabilities.
- Experience preparing MIS reports, business reviews, and executive dashboards.
- Excellent presentation development and business communication skills.
- Proven ability to manage multiple priorities in a fast-paced environment.
- Robust project management and stakeholder management skills.
- High attention to detail and execution excellence.
- Ability to maintain strict confidentiality and exercise sound judgment.

Qualifications & Experience:

- Bachelor's degree in Business Administration, Management, Finance, Economics, or a related field.
- 5-10 years of experience as an Executive Assistant, Chief of Staff, Executive Coordinator, or similar role supporting senior leadership.
- Experience working directly with CXO-level executives is preferred.

📌 Walk-in || Executive Assistant (Bengaluru)
🏢 Digitide
📍 Bengaluru