Job Title: Junior Executive Administration & Facilities

Department

Administration & Facilities

Location - Mumbai

Reporting To

Senior Administration Associate - Administration & Facilities

Job Purpose

To support the day-to-day administration and facility management operations of the organization, ensuring a safe, efficient, and employee-friendly workplace. The role will assist in managing facility vendors, office infrastructure, employee services, transportation, cafeteria operations, and compliance-related activities.

Key Responsibilities

Facilities Management

- Support the daily operations of office facilities and ensure smooth functioning of the workplace.
- Conduct regular facility inspections and report maintenance issues for timely resolution.
- Coordinate with housekeeping, security, pest control, HVAC, electrical, plumbing, and other facility service providers.
- Monitor office infrastructure, workstations, meeting rooms, and common areas to ensure they are maintained as per company standards.
- Assist in office moves, seating arrangements, and workstation allocations.

Vendor Management

- Coordinate with facility management vendors and service providers.
- Track vendor attendance, service delivery, and SLA compliance.
- Maintain vendor documentation, agreements, and records.
- Support the procurement process by obtaining quotations and coordinating with suppliers.
- Verify vendor invoices and maintain payment trackers.

Employee Services

- Act as the first point of contact for employee administration and facility-related requests.
- Support transportation, cafeteria, and workplace services.
- Assist in resolving employee complaints related to facilities and office services.
- Coordinate employee engagement and workplace events as required.

Cafeteria & Transportation Operations

- Monitor cafeteria hygiene, food quality, and service standards.
- Coordinate with cafeteria vendors to address employee feedback.
- Assist in managing employee transportation operations and vendor coordination.




- Maintain records related to transport utilization and service requests.

Asset & Inventory Management

- Maintain records of office assets, consumables, and inventories.
- Track stock levels of stationery, pantry supplies, and facility consumables.
- Support periodic asset verification and audits.

Compliance & Documentation

- Maintain facility-related MIS reports, trackers, and documentation.
- Assist during internal audits, safety inspections, and compliance reviews.
- Ensure adherence to workplace safety guidelines and company policies.
- Support implementation of EHS (Environment, Health & Safety) initiatives.

Qualifications

- Graduate in any discipline.
- Diploma or certification in Administration, Facilities Management, Hospitality, or Operations Management will be an added advantage.

Experience

- 03 years of experience in Administration, Facilities Management, Office Operations, Hospitality, or Workplace Services.
- Fresh graduates with relevant internship experience may also be considered.

Skills & Competencies

- Positive verbal and written communication skills.
- Proficiency in MS Excel, Word, and PowerPoint.
- Basic understanding of facilities and vendor management.
- Strong coordination and stakeholder management skills.
- Ability to handle multiple tasks in a fast-paced environment.
- Customer-service mindset and problem-solving ability.
- Attention to detail and strong follow-up skills.

Key Performance Indicators (KPIs)

- Timely closure of facility-related requests.
- Vendor SLA adherence.
- Employee satisfaction with workplace services.
- Accuracy of administrative records and reports.
- Compliance with safety and operational standards.
- Effective inventory and cost control.

Preferred Candidate Profile

- Energetic and proactive individual willing to learn.
- Comfortable interacting with employees, vendors, and internal stakeholders.
- Ability to work in a dynamic corporate/BPO environment with multiple shifts and operational requirements.

Kindly, share your CV on below mentioned details

[email protected]

Mobile no - (phone hidden)/ (phone hidden)

📌 Junior Administration Executive (Mumbai)
🏢 Etraveli
📍 Mumbai