Company Description Ventures Communications is a marketing and advertising company focused on delivering cost-effective, results-oriented solutions for a diverse range of brands. As a trusted brand partner, the organization emphasizes responsibility and logical thinking in addressing client needs. The team is committed to developing strategies and campaigns with enthusiasm while maintaining cost efficiency.

Ventures

Communications prioritizes timely delivery and aims to build long-term relationships through consistent performance and client satisfaction.

Position: Senior Tender Executive

Role OverviewWe are looking for a detail-oriented and proactive Senior Tender Executive to manage the end-to-end tendering and bid management process, particularly for Government (GOV) and Public Sector Undertaking (PSU) projects. The role will be responsible for identifying relevant tender opportunities, coordinating bid preparation, ensuring accurate and timely submissions, maintaining tender documentation, and tracking outcomes.

The ideal candidate should have strong expertise in tender documentation, bid preparation, proposal writing, market research, cost estimation, and stakeholder coordination, along with the ability to manage multiple bids and stringent deadlines simultaneously.

Key ResponsibilitiesTender Identification &

- Opportunity Management

- Monitor and track newly published tenders on a daily basis across relevant Government, PSU, and procurement portals.
- Identify and evaluate relevant tender opportunities based on the organization's business capabilities, services, and growth objectives.
- Maintain an updated and structured tender prospect database, including key timelines, eligibility criteria, submission requirements, and status.
- Conduct preliminary analysis of tender requirements, scope of work, eligibility criteria, commercial terms, and submission conditions.

Tender & • Bid Management
- Manage the end-to-end tender application process, from opportunity identification and bid preparation to submission and post-submission follow-up.
- Prepare, compile, review, and submit tender documents within defined timelines and in accordance with prescribed formats and guidelines.
- Coordinate the preparation of technical, commercial, financial, administrative, and compliance-related documentation.
- Ensure all bid documents are accurate, complete, compliant, and aligned with tender specifications before submission.
- Prepare and support the development of proposals, presentations, capability documents, and other bid-related content.




- Maintain a comprehensive checklist for each tender to ensure all mandatory requirements and supporting documents are completed.

Internal Coordination & • Stakeholder Management
- Coordinate with Client Servicing, Creative, Strategy, Finance, Legal, Operations, and Leadership teams to obtain the required information and documentation for tender submissions.
- Follow up with internal stakeholders to ensure timely receipt of technical and commercial inputs.
- Coordinate with external partners, vendors, consultants, and other stakeholders wherever required for bid preparation.
- Facilitate clear communication and timely escalation of critical requirements, risks, and submission-related issues.

Commercial & • Financial Coordination
- Support cost estimation, pricing analysis, budgeting, and commercial documentation for tender submissions.
- Coordinate with Finance and relevant business teams to ensure accuracy of commercial proposals and financial information.
- Maintain records and track Earnest Money Deposits (EMD), Security Deposits (SD), Bank Guarantees (BG), tender fees, and other financial instruments associated with bids.
- Ensure timely submission, renewal, release, and closure of applicable EMDs, BGs, and security deposits.

Documentation & • Compliance
- Maintain an organized repository of all tender documents, submissions, approvals, correspondence, and supporting records.
- Ensure compliance with tender-specific guidelines, eligibility requirements, technical specifications, contractual conditions, and submission formats.
- Maintain appropriate confidentiality of sensitive commercial, financial, client, and organizational information.
- Keep track of amendments, corrigenda, clarifications, and updates issued against active tenders and ensure necessary action is taken.

Tender Tracking & • Reporting
- Update and monitor the status of all submitted tenders, including submission, technical evaluation, commercial evaluation, award, rejection, and closure stages.
- Track tender results and maintain historical records for future reference and business analysis.
- Prepare regular MIS reports, tender dashboards, pipeline reports,



and management updates highlighting opportunities, submissions, outcomes, and upcoming deadlines.
- Analyze tender outcomes and provide insights to improve future bid strategies and submission quality.

Required Skills & • Competencies
- Strong knowledge of tender management, bid preparation, proposal development, and tender documentation.
- Excellent attention to detail with a strong focus on accuracy, completeness, and compliance.
- Good understanding of market research, data analysis, cost estimation, and competitive bidding.
- Strong written and verbal communication skills.
- Effective stakeholder management, coordination, negotiation, and follow-up skills.
- Excellent organizational and time-management abilities with the capability to manage multiple tenders and strict deadlines simultaneously.
- Strong analytical and problem-solving skills.
- Ability to independently prioritize tasks while working effectively within a cross-functional team.
- High level of integrity, professionalism, confidentiality, and ownership.

Technical Skills
- Proficiency in MS Office – particularly Excel, Word, and PowerPoint.
- Familiarity with ERP, CRM, procurement, and tender management portals/tools.
- Strong documentation, reporting, data management, and presentation skills.

Industry KnowledgeKnowledge or experience in the following areas will be an advantage:
- Government and PSU tendering processes.
- Advertising, marketing, communications, and related professional services.
- Budgeting, commercial proposals, pricing, and cost estimation.
- Contract terms, commercial conditions, and compliance requirements.
- Government procurement and e-tendering platforms.

Education & Experience
- Bachelor’s degree in Business Administration, Commerce, Marketing, or a related discipline.
- Relevant experience in tender management, bid management, proposal management, procurement, or business development support will be preferred.
- Prior experience handling Government/PSU tenders will be an added advantage.

Key Success FactorsThe successful candidate will be expected to demonstrate:
- 100% adherence to tender submission timelines
- High accuracy and completeness of bid documentation
- Effective coordination across multiple internal and external stakeholders
- Strong tender pipeline tracking and reporting
- Improved quality and competitiveness of bid submissions
- Strong compliance and documentation discipline

Please send your resume at [email protected]

📌 Senior Tender Executive (Mumbai)
🏢 Ventures Communications
📍 Mumbai