About This Job V-Guard Location: Kochi, Kerala, India

Work Mode: In office

Industry: Manufacturing,Appliances, Electrical, and Electronics Manufacturing,Retail

ROLE PURPOSE To lead and manage all administrative operations across South and West regions, covering branches, plants, warehouses, offices, and other company sites. The role ensures smooth on-ground execution of centrally governed processes (security, compliance, waste management, lease, travel, cabs, billing/PO, etc.), standardization of admin practices, and consistent service delivery across all locations.

The position acts as the key coordination bridge between the regional sites and Central Admin Teams, ensuring operational discipline, policy adherence, and a high-quality workplace experience.

Roles And Responsibilities Regional Operations Across Sites

Oversee day-to-day admin and facility operations across all South & West region sitesEnsure end-to-end facility readiness including housekeeping, maintenance, pantry, reception, seating, utilities, asset upkeep, and infrastructure healthConduct periodic audits for hygiene, safety, compliance, and adherence to facility standards across varied formats such as plants, warehouses, and officesEnsure timely issue resolution and support for all employees across regional sites

Security Management

Implement security guidelines across branches, plants, and warehousesCoordinate guard deployment, incident reporting, visitor and vehicle governance, and security audits

Compliance & Statutory Adherence

Ensure all sites meet admin, safety, and statutory norms as per central HSE and Compliance guidelinesMaintain documentation, support inspections, and drive closure of compliance gaps

Waste Management & ESG Requirements





Ensure compliance to waste disposal, recycling, and sustainability practices across all sitesSubmit ESG-related data required by central teams

Travel & Hotel Management

Ensure employees across the region follow travel and accommodation policiesAct as the regional escalation point for travel issues with the central travel desk

Cab & Transport Management

Implement transport policies and ensure safety norms for employee movementSupport shift operations and logistics, especially in plants and warehouses

Lease & Property Coordination

Support central real estate teams with landlord coordination, inspections, expansions, and renewalsEnsure regional site usage adheres to lease terms

Lease & Property Coordination

Coordinate with central procurement and admin finance for PO creation, invoice verification, and cost trackingEnsure timely documentation and closure of all admin-related financial processes

Vendor Coordination & Service Quality

Monitor performance of vendors servicing regional sites including FM agencies, security agencies, transport vendors, and housekeeping partnersConduct SLA reviews and escalate issues to central vendor management teamsEnsure vendor compliance with SOPs across all locations

Budget Monitoring & Cost Control

Manage regional administrative spends within approved budgetsTrack consumption,



highlight variances, and support central budgeting with data for all South & West sitesDrive region-specific cost optimization initiatives

Reporting, Governance & Coordination with Central Teams

Serve as the primary regional liaison for central functions including Security, HSE and Compliance, Travel, Finance, Sustainability, Transport, Real Estate, and ProcurementPublish monthly dashboards on facilities, compliance status, vendor performance, incidents, and improvement plans for South & WestDrive closure of audit points across all sites

INDICATIVE KEY PERFORMANCE INDICATORS

Facility readiness and operational uptime across all South & West sitesSLA adherence of vendors including FM, security, transport, housekeeping, and support servicesCompliance audit scores and closure time for statutory, safety, and admin-related gapsBudget adherence for regional administrative spend and achievement of cost optimization targetsTimeliness and accuracy of billing, PO processing, and vendor documentation

DESIRED PROFILES

7+ years of experience in administration or facility management with multi-site, multi-region responsibilityStrong experience managing admin operations across plants, warehouses, and branch environmentsDemonstrated experience coordinating with centrally governed functions and driving on-ground implementationProven ability in vendor governance, contract compliance, and SLA managementStrong understanding of statutory requirements, safety norms, and audit processesExperience managing budgets, cost optimization, and documentation rigorPeople leadership experience with the ability to manage distributed teams.

📌 Regional Admin Lead – South & West (Kochi)
🏢 V-Guard
📍 Kochi