1.Position Summary The Purchase Manager ensures uninterrupted supply to production, R&D; and dispatch while upholding cGMP, regulatory and quality standards. The role drives cost optimisation, vendor development and supply-chain resilience, and manages the complete procure-to-pay cycle through the company's Quantum ERP system.

Key Responsibilities

2.1 Strategic Procurement & Category Management

- Develop and execute the annual procurement strategy and category plans for APIs, excipients, packaging, engineering items and services, aligned to the production plan and business objectives.

- Own the procurement budget; drive year-on-year cost savings, value engineering and make-vs-buy decisions without compromising quality or compliance.

- Build and maintain a resilient, multi-source supplier base to reduce single-source dependency and safeguard continuity of supply.

- Track API/commodity price trends, currency movements and market intelligence to guide buying decisions and forward/rate contracts.

2.2 Raw Material Sourcing – APIs & Excipients

- Plan and procure APIs and excipients against production schedules, R&D; requirements and approved specifications, ensuring on-time availability with no stock-outs.

- Source only from approved, GMP-compliant vendors holding valid regulatory documentation (CoA, MSDS, DMF, GMP certificates and applicable regulatory filings).

- Coordinate with QA/QC on material specifications, vendor qualification, sample approvals and change controls before commercial ordering.

- Manage shelf-life, re-test dates and batch continuity to minimize rejections, expiries and write-offs.

2.3 Packaging Material Procurement

- Procure primary and secondary packaging materials (blister foils, PVC/PVDC, bottles, closures, cartons, labels, inserts, shippers) to approved artwork and specifications.

- Manage artwork versions, change controls and obsolescence jointly with QA, Regulatory and Production to prevent mix-ups and material write-offs.

- Develop packaging vendors and control MOQs, lead times, tooling and packaging inventory.

2.4 Engineering, MRO & CAPEX Procurement

- Procure engineering spares, instruments, consumables, MRO items, utilities and services for the plant.

- Manage capital-equipment (CAPEX) purchases end-to-end — techno-commercial evaluation, vendor selection, negotiation, PO,



installation coordination and payment milestones.

- Support equipment qualification (DQ/IQ/OQ/PQ) by securing the required vendor documentation for GMP equipment.

2.5 Vendor Development, Qualification & GMP Compliance

- Identify, evaluate, qualify and approve vendors jointly with QA; maintain the Approved Vendor List and vendor performance ratings.

- Conduct or coordinate vendor audits, capability assessments and periodic reviews of quality, delivery, service and cost.

- Ensure all procurement complies with cGMP, GDP, statutory and internal SOP requirements, with complete, audit-ready documentation.

- Drive vendor-development programmes to improve quality, reliability and cost competitiveness.

- Support the company's regulatory roadmap — including its planned move to EU-GMP certification — by qualifying suppliers and material documentation that meet EU-GMP / PIC/S expectations and audit requirements.

- Represent the company at industry exhibitions, pharma expos and supplier meets (e.g., CPHI) to identify current suppliers, materials and technologies and to benchmark market pricing and trends.

2.6 Cost Management, Negotiation & Contracts

- Negotiate prices, payment terms, rate contracts and annual agreements to secure the best total cost of ownership.

- Establish long-term contracts and rate agreements for critical and high-volume materials to lock in price and availability.

- Monitor and control procurement spend against budget; report savings, variances and cost-avoidance.

2.7 Materials Planning, Inventory & Cross-functional Coordination

- Coordinate with Production Planning (PPIC), Stores, QA/QC, R&D;, Finance and Dispatch to align procurement with the production plan.

- Optimise inventory levels, reorder points and safety stock to balance availability against working capital, avoiding both stock-outs and overstocking.

- Monitor slow-moving, non-moving and obsolete stock; drive its timely liquidation, return-to-vendor,



re-use or compliant disposal to release working capital and warehouse space.

- Resolve GRN, quality-rejection, short-supply, debit-note and vendor-payment issues promptly.

2.8 Systems, Documentation & Compliance (Quantum ERP)

- Manage the complete procure-to-pay cycle (indent → RFQ → PO → GRN → invoice → payment) on the Quantum ERP system.

- Maintain accurate item masters, vendor masters, price lists and procurement records in Quantum.

- Generate procurement MIS, dashboards and reports for management, ensuring audit trails and data integrity.

- Leverage AI and digital tools for spend analysis, demand forecasting, price benchmarking, vendor evaluation and report generation to improve speed, accuracy and decision-making.

- Maintain SOPs, purchase records and documentation to satisfy internal, customer and regulatory (WHO-GMP, PIC/S and FDA) audits.

2.9 Team Leadership & Ethics

- Lead, mentor and develop the purchase team; set KRAs, allocate categories and review performance.

- Champion ethical procurement, transparency and adherence to the company's code of conduct and confidentiality norms.

- Report procurement performance, risks and savings to management on a periodic basis.

Qualifications & Experience

- Bachelor's degree in Pharmacy, Science, Chemistry or Engineering; an MBA or Diploma in Materials Management / Supply Chain is preferred.

- 12 years of progressive procurement experience in a pharmaceutical, nutraceutical or API manufacturing environment, with recent years in a lead / managerial capacity.

- Proven experience sourcing APIs, excipients and packaging materials for oral solid-dosage and/or pellet manufacturing.

- Hands-on experience in vendor development, supplier qualification and supplier relationship management.

- Sound working knowledge of cGMP, WHO-GMP and PIC/S requirements, regulatory documentation and pharmaceutical quality systems.

- Awareness of EU-GMP standards and their vendor / material documentation requirements, to support the company's planned EU certification.

- Comfortable adopting AI and digital tools to improve procurement analytics, forecasting and reporting.

- Proficiency in ERP-based procurement (experience with Quantum ERP strongly preferred) and MS Office / Excel.

📌 Purchase Manager (Mumbai)
🏢 Pelltech Health Care
📍 Mumbai