Personal Assistant to Managing Director — Key Responsibilities

- Good in English.

- Calendar &
- Schedule Management

- Manage the MD’s daily calendar, appointments, meetings, and travel schedule.

- Prioritize urgent and important meetings.

- Avoid scheduling conflicts and provide reminders.

- Meeting Management

- Schedule internal and external meetings.

- Prepare meeting agendas, documents, and presentations.

- Take minutes and track action items.

- Follow up with responsible people on pending tasks.

- Communication Management

- Travel &

- Accommodation

- Arrange flights, hotels, transportation, visas, and itineraries.

- Prepare complete travel schedules and documents.

- Coordinate business trips and meetings during travel.

- Handle emails, calls, messages, and correspondence on behalf of the MD.

- Draft letters, emails, reports, and official communications.

- Maintain confidentiality of sensitive information.

- Ensure important matters reach the MD promptly.

- Follow-up &

- Coordination

- Documentation &

- Record Keeping

- Maintain confidential files, contracts, reports, presentations, and important documents.

- Organize digital and physical records.

- Maintain contact lists and significant business information

- Track commitments given by the MD.

- Business &

- Administrative Support

- Prepare presentations, reports, MIS, and briefing notes.

- Collect information required by the MD for decision-making.





- Coordinate with different departments on behalf of the MD.

- Support special projects assigned by the MD.

- Follow up with department heads, managers, clients, vendors, and other stakeholders.

- Ensure deadlines and assigned tasks are completed.

- Client &

- Stakeholder Coordination

- Confidentiality &

- Discretion

- Handle confidential business, financial, employee, and personal information with complete discretion.

- Coordinate with important clients, business partners, investors, governmentofficials, and senior executives.

- Personal Support to MD

- Coordinate personal appointments and commitments when required.

Key Skills Required

- Excellent communication and English language skills

- Strong organization and time management

- Good follow-up skills

- MS Office / Google Workspace

- Email and calendar management

- Professional etiquette

- Problem-solving and multitasking

- High confidentiality and trustworthiness

- Ability to work under pressure

- Assist with personal travel, events, and important arrangements.

- Maintain a clear separation between confidential personal and business responsibilities.

- Manage appointments and professional interactions with key stakeholders.

- Ensure a professional experience for visitors and guests.

- Strong coordination with senior management.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Personal Assistant to Managing Director (Kolkata)
🏢 GOURIKA INDIA
📍 Kolkata