Assistant Manager – Admin (MEP Background Preferred) Administration &

- Facility Management • Manage day-to-day administrative operations across corporate office and branch locations.
- Ensure smooth functioning of office infrastructure, utilities, and facilities.
- Maintain office assets, furniture, equipment, and infrastructure.
- Implement administrative SOPs and ensure compliance across locations. MEP (Mechanical, Electrical &
- Plumbing) Management • Oversee maintenance of electrical, HVAC, plumbing, fire safety, DG sets, UPS, and other MEP systems.
- Coordinate preventive and breakdown maintenance to minimize downtime.
- Ensure all MEP systems comply with statutory and safety standards.
- Coordinate with external vendors for repairs, servicing, and AMC activities.

Branch

Setup &

- Expansion • Coordinate recent branch setup activities including civil, electrical, networking, furniture, and branding.
- Monitor project timelines and ensure branches are operational as per schedule.
- Coordinate with internal stakeholders and vendors for smooth execution.

Vendor

Management • Identify, evaluate, and onboard vendors.

- Negotiate pricing, contracts, and service agreements.
- Monitor vendor performance and service quality.
- Ensure timely renewal of AMC and service contracts. Procurement &
- Inventory Management • Manage procurement of office supplies, electrical items, furniture, fixtures, and facility related materials.
- Maintain inventory records and stock levels.
- Optimize procurement costs while maintaining quality standards. Budget &
- Cost Control • Prepare and monitor administrative budgets.
- Track facility expenses and identify cost-saving opportunities.
- Verify vendor invoices and coordinate with Finance for payments. Compliance &
- Safety • Ensure compliance with statutory requirements related to facilities.
- Conduct regular safety inspections.




- Ensure fire safety equipment is functional and certifications are updated.
- Coordinate audits related to administration and facilities.

Asset

Management • Maintain asset register for all branches.

- Track asset allocation, movement, repairs, and disposal.
- Conduct periodic physical asset verification. Housekeeping &
- Security • Supervise housekeeping and security personnel.
- Ensure office cleanliness, hygiene, and security standards.
- Resolve facility-related complaints promptly. Team Coordination • Lead and guide the administration team.
- Allocate responsibilities and monitor performance.
- Coordinate with HR, IT, Finance, Projects, and Operations departments. Documentation &
- Reporting • Prepare MIS reports on administration, maintenance, and project status.
- Maintain records of AMC, service reports, vendor contracts, and compliance documents.
- Present monthly reports to senior management.

Required Skills • Facility Management • MEP Operations &

- Maintenance • Vendor Management • Procurement &
- Purchase Management • Branch Setup &
- Expansion • Project Coordination • Budgeting &
- Cost Control • Inventory &
- Asset Management • AMC Management • Electrical &
- Civil Maintenance • HVAC Systems • Fire &
- Safety Compliance • Contract Management • MIS Reporting • Team Leadership • Problem Solving • Negotiation Skills • Time Management • Microsoft Excel &
- ERP Systems Preferred Qualifications • Bachelor's Degree in Mechanical, Electrical, Civil Engineering, or Facilities Management.
- MBA/PGDM is an added advantage.
- 5–8 years of experience in Administration &
- Facility Management.
- Experience managing multi-location offices/retail branches.
- MEP project and maintenance experience is highly preferred.
- Knowledge of statutory compliance, fire safety, and facility audits.
- Proficiency in MS Office (especially Excel) and ERP systems.
- Kannada is preferred for coordination with local vendors and branch teams.

📌 Mechanical, Electrical, And Plumbing (MEP) (Bengaluru)
🏢 White Gold
📍 Bengaluru