Role Overview

- Primary Objective: Ensure smooth day-to-day operations for executive leadership by handling administrative complexities and facilitating efficient communication across departments.

- Key Focus: Calendar management, document preparation, executive correspondence, and meeting administration.

Key ResponsibilitiesExecutive Support &

- Calendar Management

- Schedule Optimization: Manage and prioritize executive calendars, resolve scheduling conflicts, and arrange appointments, board meetings, and client briefings.

- Travel Coordination: Plan, book, and compile detailed travel itineraries (flights, accommodations, ground transportation, and visas).

- Gatekeeping: Screen incoming calls, emails, and visitors; filter non-essential communications and direct queries to the appropriate departments.

Documentation &

- Communication

- Correspondence: Draft, edit, and review formal letters, emails, memos, and official speeches or presentations on behalf of the executive.

- Meeting Operations: Prepare agendas, gather meeting materials, attend leadership meetings, take accurate minutes, and track follow-up action items.

- Record Keeping: Maintain confidential electronic and paper filing systems,



records, and databases.

Operations &

- Liaison

- Cross-Departmental Coordination: Serve as a bridge for communication between internal departments, external stakeholders, board members, and clients.

- Expense &
- Budgeting:

Process expense reports, track department invoices, and assist with budget documentation.

- Special Projects: Coordinate company events, leadership offsites, or ad-hoc operational initiatives as assigned.

Key Skills &

- Qualifications

- Organization &
- Multitasking:

Exceptional ability to prioritize high-volume tasks under tight deadlines with high attention to detail.

- Communication: Excellent written and verbal communication skills; polished, skilled demeanor.

- Discretion &

- Confidentiality:

Absolute integrity and tact when handling sensitive financial, legal, or personnel data.

- Tech Proficiency: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, along with virtual meeting platforms (Zoom, Teams).

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Executive Secretary to Managing Director (Sarjapura)
🏢 VR FACILITIES PRIVATE
📍 Sarjapura