– Paralegal (Executive)

Position: Paralegal – Executive

Experience: 2+ years preferably FEMALE CANDIDATE

Function: Legal

Employment Type: Full-time

Location: [Location]

About the Role

We are looking for a Paralegal (Executive) to provide day-to-day administrative, documentation, and coordination support to the Legal team. The role will be responsible for maintaining the legal document repository, tracking execution of agreements, coordinating with internal stakeholders and external advocates/counterparties, and supporting legal billing and petty cash activities.

The ideal candidate should be organized, detail-oriented, proactive, and comfortable coordinating with multiple stakeholders.

Key Responsibilities

- Maintain and regularly update the legal document repository, ensuring agreements and other legal documents are properly organized, indexed, complete, and easily accessible.
- Upload and maintain executed agreements and other legal documents in the repository, ensuring records are accurate and up to date.
- Maintain trackers for pending, partially executed, and completed documents and follow up with internal teams, signatories, advocates, and counterparties to ensure timely completion.
- Coordinate the document execution process, including monitoring signatures, collecting completed documents, and maintaining appropriate records.
- Manage legal petty cash and related documentation, including expenses towards stamp papers, notarization, registration, courier, and other legal/documentation requirements.
- Prepare, verify, and coordinate advocate bills/invoices, ensuring supporting documents and required details are complete.
- Follow up with external advocates and the Finance team regarding invoice processing and payment status.
- Maintain trackers for advocate bills, document execution, petty cash, and other ongoing legal activities.




- Provide day-to-day administrative and coordination support to the Legal team.
- Ensure timely follow-up on pending legal activities and maintain proper documentation and records.
- Assist the Legal team with routine documentation, filing, data entry, and other administrative requirements as needed.

Qualifications & Experience

- Graduate in any discipline; a degree in Law/Legal Studies will be an added advantage.
- 2+ years of work experience in a corporate environment, preferably in a Legal, Compliance, Administration, or similar function.
- Basic working knowledge of Microsoft Excel and Microsoft Word.
- Experience in maintaining trackers, records, documents, invoices, or administrative databases.
- Strong attention to detail and ability to maintain accurate records.
- Good organizational and follow-up skills.

Key Skills & Competencies

- Good interpersonal and communication skills – ability to coordinate effectively with internal and external stakeholders.
- Solid follow-up and coordination skills.
- Good documentation and record-management skills.
- Basic Excel and Word proficiency.
- Attention to detail and accuracy.
- Ability to manage multiple tasks and priorities.
- Proactive approach with a strong sense of ownership.
- Professional and courteous communication with advocates, counterparties, and internal teams.
- Ability to work effectively in a fast-paced corporate workplace.
- High level of confidentiality when handling legal documents and information.

The ideal candidate will be a well-organized and proactive professional who enjoys coordination and documentation work, has strong follow-up skills, and can independently maintain trackers and records while supporting the Legal team in its day-to-day activities.

This is an Executive-level Paralegal role suited for a candidate with approximately 2+ years of corporate work experience and strong administrative, coordination, and communication skills.

📌 Executive- ParaLegal (Navi Mumbai)
🏢 3i Infotech
📍 Navi Mumbai