We’re Hiring | Executive Personal Assistant – Office of the Founder & MD

Location: Trivandrum | Tanmatra Ayurveda

Tanmatra Ayurveda is looking for a mature, highly organised and dependable professional to join the Office of our Founder & MD, Dr. Alka Vijayan, as an Executive Personal Assistant.

This is not a conventional PA role. It is a position of trust, responsibility and judgement, supporting Dr. Alka in managing priorities, coordinating across teams and ensuring that significant work moves from instruction to completion.

The Role The Executive Personal Assistant will:

Manage Dr. Alka’s schedules, appointments, priorities and follow-ups.

Coordinate with key teams and ensure tasks and deliverables are completed within timelines.

Track work progress, identify delays and ensure appropriate follow-through.

Coordinate with external agencies and monitor commitments and deliverables.

Support recruitment, onboarding and performance review coordination.

Handle responsibilities and assignments given directly by Dr. Alka.

Act as an effective link between Dr. Alka and the wider team, ensuring routine matters are handled efficiently and her time is protected.

The Person We Are Looking For

We are looking for someone who is:

- Mature and capable of exercising sound judgement, taking informed decisions within their area of responsibility.
- Trustworthy, discreet and confidential, particularly when handling sensitive information.
- Professional in relationships, maintaining clear and appropriate boundaries with all team members.




- Proactive and accountable — someone who takes ownership and follows through without constant supervision.
- Highly organised and detail-oriented, able to manage multiple priorities and deadlines.
- Emotionally mature and calm under pressure, with the ability to handle different personalities and situations professionally.
- Technology-oriented and comfortable with AI tools, with the ability to use technology intelligently to improve productivity, efficiency, research, documentation and reporting.
- Adaptable and willing to learn new systems, tools and ways of working.

Qualifications & Experience

Bachelor’s degree or equivalent professional qualification.

3+ years of relevant professional experience in executive assistance, administration, operations, coordination or a similar role.

- Experience supporting a Founder, MD, senior executive or leadership team will be an advantage.

*Expert-level proficiency in written and spoken English is essential.

Most importantly…

We are looking for someone who can become a trusted extension of the Founder & MD — someone who brings order to complexity, follows through on commitments, protects confidentiality and makes things happen.

If this sounds like you, we would love to hear from you.

Send us your CV along with a brief note telling us why you believe you would be the right person for this role.

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📌 Epa (Thiruvananthapuram)
🏢 TANMATRA AYURVEDA
📍 Thiruvananthapuram