We are seeking a proactive and detail-oriented Administration Executive to oversee day-to-day office administration and facility operations. The ideal candidate will ensure smooth office functioning by managing vendors, facilities, travel, inventory, and workplace services while maintaining a protected, efficient, and employee-friendly environment.

Key Responsibilities

Office Administration

- Manage daily office administration activities to ensure seamless business operations.

- Coordinate office maintenance, housekeeping, pantry, and security services.

- Ensure office premises are clean, organized, and operational at all times.

- Maintain office infrastructure and coordinate repairs when required.

Facility Management

- Coordinate with facility vendors and service providers for preventive and corrective maintenance.

- Monitor Annual Maintenance Contracts (AMCs) and ensure timely renewals.

- Ensure compliance with workplace safety, health, and security standards.

- Coordinate seating arrangements, office movements, and workspace allocation.

Vendor Management

- Identify, onboard, and manage vendors for facility and administrative services.

- Negotiate commercial terms and monitor vendor performance.

- Process purchase requests, purchase orders, invoices, and vendor payments.

- Maintain vendor documentation and service records.

Travel &

- Calendar Coordination

- Coordinate domestic travel, hotel bookings, transportation, and logistics for employees and visitors.

- Assist leadership with calendar scheduling, meeting room bookings,



and travel itineraries.

- Coordinate conference rooms and ensure meeting arrangements are in place.

Inventory &

- Asset Management

- Maintain records of office assets, furniture, stationery, pantry supplies, and consumables.

- Track inventory levels and ensure timely procurement.

- Coordinate asset allocation and maintain accurate inventory records.

Procurement

- Manage procurement of office supplies and administrative requirements.

- Obtain quotations, compare vendors, and ensure cost-effective purchasing.

- Maintain procurement documentation and purchase records.

Employee Support

- Support onboarding activities by arranging workstations and employee welcome kits.

- Coordinate employee engagement events, celebrations, and office activities.

- Act as the point of contact for employee administration-related requests.

Documentation &

- Compliance

- Maintain administration-related records, agreements, invoices, and contracts.

- Prepare MIS reports related to administration expenses, inventory, and vendor performance.

- Ensure adherence to company policies and administrative procedures.

Required Skills

- Office Administration

- Facility Management

- Vendor Management

- Housekeeping &
- Security Coordination

- Travel Management

- Calendar &

- Meeting Coordination

- Inventory &

- Asset Management

- Procurement &

- Purchase Coordination

- Office Operations

- Budget Tracking

- Documentation &

- MIS Reporting

- Excellent Communication &

- Coordination Skills

📌 Administration Manager (New Delhi)
🏢 E2E Networks
📍 New Delhi