Position: Admin Executive/ Sr. Admin Executive Experience: 3-5 years Location: Gandhinagar, Gujarat Job Description: 1)Asset & Facility Management ∙Maintain a list of all assets with their current status. ∙Maintain relationships with asset vendors for timely service and support. ∙Monitor office supply levels and reorder when required. ∙Maintain asset verification reports and ensure installation of new systems as per requirements. ∙Record and issue office equipment to employees and update the records regularly. ∙Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate current equipment and techniques for operational efficiency. 2)Billing & Documentation ∙Submit original bills to accounts by email, mentioning due dates. ∙Maintain a list of all bills with their due dates and follow up with billing authorities in case of delays. ∙Develop and maintain an efficient documentation and filing system for both paper and electronic records.
∙Handle office expenses and billing cycles accurately and timely. 3)Travel & Hospitality Management ∙Manage staff expense requests and travel reports. ∙Coordinate with travel vendors and service departments for smooth employee travel arrangements. ∙Make travel arrangements including Flights / Railways / Bus / Hotel bookings for Directors and employees. ∙Schedule meetings as and when required in coordination with relevant departments. ∙Maintain reports of staff out of office for business needs. 4)Office Administration ∙Oversee daily administrative operations to ensure smooth functioning of the office. ∙Assist in organising in-house and external events, ensuring all administrative arrangements are in place. ∙Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness. ∙Suggest improvements for overall office cleanliness and hygiene standards.