We are seeking a dynamic and organized individual to join our team as a Travel / Administration Manager. This role is pivotal in managing the day-to-day operations of our travel desk, vehicle fleet, corporate gifting, employee catering, and event management activities.
The job responsibilities include but are not limited to : Essential Travel Functions:
- Coordinate all travel arrangements for employees, including flight bookings, hotel accommodations, and transportation.
- Ensure travel policies and procedures are adhered to.
- Handle visa processing and documentation for international travel.
- Provide comprehensive assistance to travelers before, during, and after trips, actively seeking feedback for service improvement.
Office Vehicle Management:
- Oversee the maintenance, repairs, and insurance renewal of company vehicles.
- Manage the purchase and sale of vehicles as per company requirements.
Event and Corporate Gift Management:
- Plan and execute all company events, including festivals, celebrations, and corporate gatherings. Coordinate with internal teams and external vendors to ensure seamless event logistics.
- Procure corporate gifts and promotional items for client gifting.
Catering for Employees and Guests:
- Coordinate regular lunch catering services based on employee schedules and preferences while offering a diverse menu.
Vendor and Supplier Management:
- Responsible for managing vendor/supplier selection, contract negotiation and performance evaluation.
Office supplies and consumables
- Oversee the procurement, inventory management, and distribution of office supplies and consumables.
- Promote sustainability initiatives by recommending environmentally friendly products and practices where feasible.
Skill Requirements
- 7 years+ of relevant work experience or professional background
- Experience with travel booking tools such as GDS/Online Booking Tools (preferred)
- Good knowledge of Geography
- Knowledge of international regulations, customs, and procedures related to aviation and hospitality travel operations
- Robust customer service attitude
- Good communication and interpersonal skills
- Excellent organizational skills with high level of commitment / sense for urgency
- Good problem solving skills
- English fluency