Position Title: Senior Executive Assistant / Senior PA

Location: Chandigarh

Employment Type: Full-Time

Role Overview:

We are looking for a reliable, proactive, and well-organised Senior Executive Assistant to provide end-to-end administrative, coordination, and communication support to senior leadership. The role requires high ownership, discretion, flexibility, strong operational execution, and the ability to work in rapid-paced, high-responsibility environments, while ensuring seamless day-to-day functioning of leadership operations.

Key Responsibilities:

1. Leadership Coordination & Daily Management

- Act as the primary point of coordination for senior leadership.

- Manage and coordinate email communication, calendar scheduling, daily agendas, meetings, reminders, follow-ups, and daily schedules.

- Prepare briefing notes, task tracking, and daily action plans.

2. Call & Communication Handling

- Handle phone calls, emails, and official correspondence on behalf of the senior authority, ensuring timely responses.

- Prioritize communications and ensure effective follow-ups.

- Draft, proofread, and send professional and official communications.

- Maintain systematic records of communication and task tracking.

3. Meeting, Event & Travel Coordination

- Plan, organise,



and coordinate business meetings, leadership engagements, official events, and visits.

- Accompany the senior authority for official work, business meetings, and events.

4. Office Administration & Documentation

- Manage confidential documents, record keeping, and systematic filing systems.

- Ensure accurate data management and documentation tracking.

- Provide day-to-day operational and administrative support.

5. Stakeholder & External Coordination

- Act as the primary point of contact for internal and external stakeholders.

- Coordinate between senior leadership, business teams, and external partners.

- Support high-volume meetings, calls, and multi-stakeholder coordination.

Key Requirements:

- Strong background in operations, executive support, or leadership assistance.

- Excellent communication, coordination, and multitasking skills.

- Proficient in email handling, calendar management, documentation, and MS Office tools.

- Comfortable with high-volume calls, meetings, and coordination work.

- Willingness to travel frequently during events and work extended hours when required.

- High degree of confidentiality, discretion, maturity, and reliability.

📌 Senior Executive Assistant (Chandigarh)
🏢 Competent Groove
📍 Chandigarh