We are seeking an experienced Purchase Associate to join our team and oversee the procurement of goods and services.
Order Processing:
- Process new purchase orders for items needed by various departments within the hotel.
- Ensure that orders are placed in a timely manner to meet operational needs,
Documentation and Record Keeping:
- Maintain accurate and up-to-date records of purchase orders, contracts, invoices, and receipts.
- Organize documentation for easy retrieval and reference as needed.
Collaboration with Departments:
- Collaborate with department heads and stakeholders to assess procurement needs and develop purchasing plans.
- Communicate any changes or updates to procurement processes or policies to relevant staff members.
Budget Management:
- Work within budgetary constraints to procure goods and services while maintaining quality standards.
- Identify cost-saving opportunities and negotiate competitive pricing to optimize procurement efficiency.
Reporting:
- Prepare daily, weekly, and monthly reports on purchasing activities, inventory levels, and vendor performance.
- Analyze data and key performance indicators to assess procurement efficiency and identify areas for improvement.
Qualifications:
- Proven experience of 2 years plus in purchasing, procurement, or supply chain management in the hospitality industry.
- Bachelor’s degree in business administration, Hospitality Management, or related field preferred.
- Robust negotiation skills with the ability to secure favorable terms and pricing from suppliers.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
- Proficiency in procurement software/systems and Microsoft Office Suite.
- Knowledge of inventory management principles and practices.
- Excellent communication and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.