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Position Name Manager– Administration & Facilities (INDIVIDUAL ROLE)

Location: Mumbai Date

Purpose

To manage day-to-day administration and facilities operations across Head Office and branch offices, ensuring smooth functioning, vendor control, safety, and compliance, while supporting business teams with reliable workplace infrastructure.

Principal Accountabilities:

1. Day-to-Day Facilities Operations

 Oversee daily functioning of HO and branch offices

 Ensure uninterrupted operations of power, HVAC, lighting, access control, and fire systems

 Handle routine maintenance, breakdowns, and urgent repairs

 Coordinate with landlords and building management teams

 Support office seating arrangements and internal moves

2. Administration & Office Support

 Manage office supplies, consumables, and pantry operations

 Coordinate employee travel, logistics, and guest arrangements (if under admin scope)

 Ensure smooth handling of office requests and admin tickets

 Support meetings, townhalls, and internal events from a logistics perspective

3. Vendor Supervision

 Supervise housekeeping, security, transport, pantry, and facility vendors

 Ensure vendor attendance, service quality, and discipline

 Track SLAs and resolve day-to-day vendor issues

 Coordinate vendor bills, supporting documents, and approval

4. Procurement & Asset Handling

 Execute procurement as per approved vendors and budgets





 Maintain inventory records for furniture, fixtures, and equipment

 Ensure asset tagging, movement tracking, and safe storage

 Coordinate asset disposal as per company process

5. Safety, Security & Compliance Support

 Ensure security guard deployment and visitor management

 Monitor CCTV and access control systems

 Conduct fire drills and safety checks as scheduled

 Maintain records required for audits and inspections

 Support internal audit and compliance teams with documentation

6. Business Continuity Support

 Ensure readiness of alternate seating / backup offices

 Support BCP drills from facilities and admin perspective

 Coordinate logistics during emergencies or disruptions

 Ensure emergency contact lists and vendor readiness

7. MIS & Cost Tracking

 Track admin and facility expenses

 Prepare periodic MIS on costs, vendors, and issues

 Highlight variances and operational gaps to reporting manager

Knowledge, Skills, Competencies

 Strong operational and execution focus

 Vendor handling and coordination skills

 Ability to handle multiple issues simultaneously

 Basic understanding of audits and compliance

 Positive documentation and follow-up skills

Preferred Industry

Experience

 7–10 years of experience in Admin & Facilities

 Experience in BFSI / AMC / NBFC / corporate offices preferred

 Multi-location office exposure desirable

📌 Manager Administration AND Facilities Operations, (INDIVIDUAL ROLE) Corporate office, MUMBAI
🏢 Talent Leads Consultants
📍 Mumbai