ROLE DETAILS To be filled up as per the requirement of the Division / unit / function / / territory
Grade
B1
Reporting To
Head – SCM (Unit)
Division
Unit
Unit
LOCATION DETAILS
Please mention the correct office location of the Role selected above and fill in the other geographic details
Base Location (City)
Country
India
Job-Holder Specifications
QUALIFICATION
Basic Qualification / Education / Vocational Training
B. Pharma
Advanced
Qualification / Certification / Specialist Training
M. Pharma
EXPERIENCE
Minimum Experience
4 - 8 Years
Specific / Relevant Experience
2 - 4 Years
COMPETENCIES
Functional Skills and Capabilities
Behavioural
- Administering medication
- Responsible in nature
- Prompt and responsive
- Patience and empathy towards patients
- Leadership skills
Functional
- Well versed with medical terminologies
- Knowledge of medicine substitutes
- Basic knowledge of computers
- Knowledge of vendor contracts and agreements
- Exposure to NABH or JCI
- Logistic process
Objective To build and maintain a system wherein the Pharmacy related needs to the unit are fulfilled promptly and at the same time ensuring zero pilferage and zero revenue leakage through effective management of pharmacy.
Key Responsibilities
1
Handling of Medicines
- Scheduling of staff in pharmacy
- Inventory management and strategizing to move the items which will expire soon.
- Checking for pilferage and revenue leakage.
- Handling the inventory management by requesting indent.
- Dispensing of material.
- Raising the PO request.
- Issuing and receiving(physical & system) of goods from vendors
- Scanning of invoice and sending the same to the purchase department
- Ensure preparation of GRN note after the authorization of PO
- Thorough checking of expiry date for all medicines on a quarterly basis both physically and in system
- Handling and query resolution of the entire IP pharmacy
- Sorting non-moving and near expiry medicines as per vendor and sending them back by issuing gate-pass.
- Ensuring pipeline clearance by following up with concerned depts.
- Supervising cash management done by staff
- Checking of cash deposit receipts given by billing department each day
- In case of unavailability of medicines, coordinating with doctor for substitute
- In case of new medicine, making a point of sending the same to patient’s home through homecare or asking the patient to collect if local
- Monitoring timely physical verification of all stock in the pharmacy
- Coordinating within the pharmacy as per requirement
- Bill making and receiving payments for medicines
- Indent purchase: Checking of stock after purchase as per list sent to vendor
- Sending scanned copy of purchase bill to purchase department
- Keeping count of daily bills made in the pharmacy
- Coordinating with doctors about any queries regarding changes or substitute medicines from the patient’s prescription and taking their approval
- Conducting prescription audit based on the parameters mentioned as per the guidelines
- Returning the non-moving items to their respective vendors
- Counting the amount collected every time at the time of handing over during shift change
- Preparing indent on the basis of shortage list and frequently prescribed medicines.
2
In case of absence of dedicated staff for Purchase executive
- Sourcing vendors
- Preparation of comparison sheet before finalizign vendor
- Discussing with Unit SCM head regarding the rate and negotiating same.
- Raising PO after getting requisite approvals.
- Maintain MIS regarding purchase
Employee Name
Mr. Jagjiwan Lal Kori
Employee Signature
Received on (Date)
Version No: 001/ 2018-19
📌 Incharge-SCM (Indore)
🏢 SHALBY
📍 Indore
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