Job Title: Front Office & Social Media Coordinator (Female candidate only)

Location: Pune, Maharashtra, India

Reports to: Operations Manager / Talent Manager

Working Mode: 5 Days in office (Full-Time)

Company Overview

Company Overview: We are a dynamic software and content creation company headquartered in Scotland, UK, with a talented development and production team based in Pune, India. We specialise in creating high-quality Architectural digital experiences and producing immersive visual content. We foster a collaborative; international working environment focused on innovation and quality. Role Summary

Role Summary: We are seeking a proactive and versatile Front Office & Social Media Coordinator to be the welcoming face of our Pune office and a creative voice for our brand. This multifaceted role requires a blend of strong administrative skills, a flair for social media, and a supportive attitude toward talent management functions. The ideal candidate will be a key hub for both internal operations and external communication.

Key Responsibilities

- Front Desk & Office Administration:

- Serve as the primary point of contact for all visitors and clients, managing the reception area and maintaining a professional workplace.

- Control access to production floor and secured offices.

- Organize and maintain both physical and digital office files and records.

- Coordinate travel arrangements for Directors and facilitate their visits as necessary.

- Manage employee ID card administration.

- Manage meeting room availability bookings.

- Social Media Management

- Coordinate with UK marketing team to align marketing strategy and brand positioning.

- Develop, schedule, and publish engaging content across various social media platforms (e.g., Instagram, LinkedIn, Facebook).

- Monitor social media channels, interact with the online community, and respond to comments and messages.

- Track and analyse social media performance to report on key metrics and optimize content strategy.





- Stay informed of the latest social media trends, tools, and best practices.

- Talent Management Support

- Assist the Talent Manager with various HR-related tasks, including scheduling interviews and coordinating with candidates.

- Maintain and update candidate and employee databases with confidentiality.

- Help in organizing HR documents and assisting with the new hire onboarding process.

Requirements

Essential Skills
- Exceptional verbal and written communication skills.

- Fluent in verbal and written English.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Strong organizational and time management abilities.

- Ability to multitask and prioritise tasks effectively in a fast-paced environment.

- A high degree of professionalism and well-mannered conduct.

Desirable Skills & Experience
- Experience with social media management tools (e.g., Canva, HubSpot).

- Prior experience in a front desk or administrative role.

- Basic understanding of HR and recruitment processes. (ZOHO experience would be an advantage.)

- Familiarity with graphic design tools like Canva for creating social media content.

Experience & Qualification
- Bachelor's degree in any discipline.

- ​3 to 6 years of proven experience in an administrative, front office, or social media role.

Personal Attributes
- Accommodating & Service-Oriented: A friendly and approachable personality with a genuine desire to assist others.

- Proactive & Resourceful: The ability to take initiative and solve problems independently.

- Detail-Oriented: A keen eye for detail and accuracy in all tasks.

- Adaptable: The flexibility to switch between different responsibilities seamlessly.

- Confidence: A poised and self-assured individual who communicates with professionalism and respect.

Benefits

What We Offer
- A competitive salary package commensurate with experience.

- A dynamic, collaborative, and supportive work environment.

- Opportunities for professional growth and skill development.

- The chance to be a key player in a growing company.

📌 Front Office & Social Media Co-ordinator(Female candidate only) (Pune)
🏢 Pixel Image India
📍 Pune