The Finance Associate – Accounts Payable will be responsible for managing the end-to-end payable process, ensuring timely vendor payments, accurate financial records, regulatory compliance, and seamless coordination with internal and external stakeholders.
Key Responsibilities
- Process vendor payments on time and reconcile purchase orders
- Support month-end and year-end financial closing activities, including ledger scrutiny,
reconciliations, and preparation of closing schedules.
- Manage fixed asset registers and ensure compliance with company policy
- Streamline vendor communications to reduce delays
- Collaborate with cross-functional teams for operational efficiency
- Supporting automation & process improvement initiatives
- Ensure documentation, approvals, and follow-ups are always up to date
Key Result Areas (KRAs)
- Ensure 100% accuracy in vendor payment entries and timely bill processing.
- Maintain an up-to-date tracker for purchase orders and vendor invoices.
- Complete monthly GST reconciliation with minimal mismatches.
- Reduce vendor follow-up delays through internal coordination and process improvements.
- Improve turnaround time of invoice approvals by helping establish invoice documentation protocols.
- Support the adoption of automation tools to reduce manual errors and improve reporting efficiency.
Key Performance Indicators (KPIs)
â Personal Impact
- Payment Prodigy: Ensure 100% accuracy in vendor payment entries with minimal follow-ups.
- Invoice Ninja:
Maintain error-free invoice tracking and recordkeeping across tools.
- GST Guardian: Complete monthly GST reconciliations with <2% mismatches.
- Tracker Champ: Keep PO and invoice trackers updated in real time—no lags, no misses.
â Organizational Wins
- Process Improver: Recommend and implement ideas to reduce manual billing steps.
- Automation Ally: Support Excel automation and smarter reporting workflows.
- Compliance Contributor: Help maintain clean, audit-ready ledgers and payment logs.
- PO Pioneer: Improve visibility by ensuring all vendor payments are linked to proper
POs.
â Team Excellence
- Follow-Up First-Mover: Proactively coordinate with teams to reduce vendor payment delays.
- Clear Communicator: Share timely updates on payment status and pending documentation.
- Learning Enthusiast: Quickly adapt to tools like Tally, Excel, and POS—no hand-
holding needed.
- Supportive Peer: Help teammates close month-end tasks through collaboration and accuracy.
Skills & Qualifications:
- Basic and Advanced Excel
- Tally ERP
- Positive working knowledge of GST reconciliation
- POS systems
Preferred Qualifications
- Bachelor's degree in commerce, Finance, or related field
- Prior internship or 1+ years of experience in accounts payable or finance operations
Tools & Software Used:
- Tally ERP
- POS Systems
- Microsoft Excel (Basic & Advanced)