Job Title: Executive Assistant / Personal Secretary to the Managing Director

Overview

We are seeking a dynamic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools. The role demands professionalism, discretion, and the ability to manage schedules and tasks independently.

Key Responsibilities

Executive Communication & Coordination

- Serve as the primary liaison for calls, emails, and messages on behalf of the MD.
- Interface confidently with clients, vendors, stakeholders, and partners.
- Represent the MD in both internal and external communications when required.

Documentation & Communication Management

- Draft, proofread, and finalize professional emails, letters, reports, and presentations.
- Take dictation accurately and convert notes into polished documents.
- Maintain clear and effective documentation standards.

Calendar & Meeting Management

- Manage and optimize the MD’s calendar including appointments, reminders, and briefings.
- Organize board meetings, virtual conferences, and key events with precise coordination.
- Prepare agendas and meeting minutes as needed.

Guest & Visitor Engagement

- Welcome and assist high-profile visitors with warmth and professionalism.
- Arrange logistics, hospitality, and support for in-office and travel guests.

Travel & Logistics Administration

- Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
- Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.




- Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.

Reporting & Data Management

- Prepare business reports, executive dashboards, and data summaries.
- Maintain accurate and secure records, backups, and documentation.

Additional Responsibilities

- Vendor & Service Coordination: Liaise with service providers and ensure delivery quality and timelines.
- Event Management: Plan meetings, events, and gatherings including logistics and material preparation.
- Office & Home Operations Oversight:
- Supervise office staff and support infrastructure.
- Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision.

- Medical & Personal Coordination: Oversee medical appointments and maintain health records of the MD.
- Car Maintenance: Track vehicle servicing, compliance, and documentation.
- Contact Directory Management: Maintain and regularly update categorized contact lists.
- Government Liaison: Coordinate with government departments for documentation and approvals.

Preferred Candidate Profile

- Bachelor’s degree in any stream; additional qualifications such as an MBA are considered a plus.
- Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.
- Proactive, self-driven, and highly organized.
- Excellent verbal and written communication in English.
- Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Comfortable with basic AI tools.
- Able to handle confidential information with discretion and integrity.
- Willing to travel or manage tasks beyond standard work hours when needed.

Perks and Perks

Healthy Work Environment

Flexible Schedule

📌 Executive Assistant (Telangana)
🏢 EMentor Enterprises
📍 Telangana