About the Opportunity

We operate in the Fashion & Entertainment media and recruitment sector, delivering talent solutions, on-site hiring support, and operational services to brands, agencies, and production teams.

This is an on-site Executive Assistant role based in India supporting senior leadership across creative, commercial, and operations functions.

Role & Responsibilities

- Manage complex calendars and schedules for senior leaders—prioritise commitments, resolve conflicts, and ensure timely follow-ups.
- Coordinate domestic and international travel logistics, visas, itineraries, and on-ground accommodations with attention to cost and timing.
- Prepare meeting materials: agendas, briefing notes, presentations, and accurate minutes; drive post-meeting action tracking.
- Triages email and correspondence on behalf of executives, drafts professional communications, and manages confidential documents.
- Handle expense reports, vendor invoices,



and basic administrative bookkeeping; liaise with finance for timely reconciliation.
- Coordinate on-site events, stakeholder and vendor engagements, and cross-functional administrative projects to ensure smooth execution.

Skills & Qualifications Must-Have

- Calendar management
- Microsoft Outlook
- Google Workspace
- Microsoft Excel
- Travel coordination
- Expense reporting

Preferred
- Concur
- Slack
- Event coordination

Benefits & Culture Highlights

- Hands-on, fast-paced fashion-media environment with exposure to senior leadership and cross-functional stakeholders.
- Opportunities for professional networking across brands, agencies, and production partners.
- Structured in office role with clear scope for increased responsibility and visibility.

📌 Executive Assistance (Mumbai)
🏢 F Jobs
📍 Mumbai