Role Objective To manage and oversee the Accounts Payable function, ensure timely and accurate processing of vendor invoices and payments, maintain solid internal controls, and ensure compliance with statutory and company policies.
Key Responsibilities
- Invoice Processing & Vendor Management
- Review and approve vendor invoices ensuring accuracy and proper documentation
- Ensure timely booking of invoices in ERP systems
- Handle vendor queries and resolve discrepancies effectively
- Maintain vendor master data and ensure proper due diligence
- Payment Management
- Plan and execute vendor payments (NEFT/RTGS/cheques) as per agreed timelines
- Monitor ageing of payables and optimize working capital
- Ensure no duplicate or incorrect payments
- Compliance & Statutory Requirements
- Ensure compliance with Income Tax Act, 1961 (TDS) and GST Act
- Verify TDS deductions, GST input eligibility, and proper accounting treatment
- Support audits (internal, statutory, tax audits)
- Process Control & Improvement
- Strengthen internal controls within AP processes
- Identify process gaps and implement automation/improvements
- Ensure adherence to company policies and SOPs
- Reconciliation & Reporting
- Perform vendor reconciliations on a periodic basis
- Track GR/IR balances
- Prepare MIS reports related to AP (ageing, outstanding liabilities, payment forecasts)
- Team Management
- Supervise and guide AP team members
- Allocate work and monitor team performance
- Train team on compliance, systems, and process updates
Key Skills & Competencies
- Strong knowledge of Accounts Payable processes
- Good understanding of TDS and GST provisions
- ERP experience (SAP, Oracle, Tally, etc.)
- Analytical and problem-solving skills
- Attention to detail and accuracy
- Strong communication and vendor management skills
Qualifications
- CA / CMA / MBA (Finance) / B.Com
- 5–8 years of relevant experience in Accounts Payable
Key Performance Indicators (KPIs)
- Invoice processing turnaround time
- Payment cycle efficiency
- Vendor reconciliation accuracy
- Compliance adherence (TDS/GST)
- Reduction in overdue payables
- Audit observations / control effectiveness
Preferred Experience
- Experience in mid-to-large organizations
- Exposure to automation and AP transformation projects
- Handling audits and statutory compliance