1.

Statutory

Compliance & Secretarial Functions

- Ensure compliance with applicable provisions of the Companies Act, 2013, rules and other applicable corporate laws.
- Conduct Board Meetings, Committee Meetings, and Annual and Extra-ordinary General Meetings, Postal Ballots, including preparation and circulation of agendas, preparation of minutes, drafting of resolutions,

- Annual, half-yearly, quarterly as well as event-based statutory form filings with RoC, MCA for various events such as annual filing, appointment, resignation of directors, KMPs, passing of resolutions, capital funding, charge creation/modification/satisfaction, etc.

- Preparation of annual report of listed company including composition of directors’ report,

- Maintenance of statutory registers and records in accordance with the Companies Act,

- Dividend declaration and related process,

- Alteration of Articles and Memorandum of Association of the Company and handling of pre and post compliances related thereto,

- Capital raising and funding by way of preferential issuance, right issue, etc.

- Merger of group companies,

- CSR payment and related filings,

- Coordination with statutory bodies such as RoC, MCA, BSE, NSE, NSDL, CDSL, RTA, etc.,

- Manage secretarial audits, certification of compliance reports, and submission of required disclosures to the Board.

2. Listing compliances of SEBI & Corporate Governance compliance (For Listed Entities)
- To keep an eye on updates and amendments and to comply with SEBI (LODR) Regulations, 2015,

corporate governance norms and Prohibition of Insider Trading Regulations, SEBI, BSE, NSE circulars and notifications,

- Coordinate with stock exchanges and manage all correspondence related to listing, disclosures,

queries and investor complaints.

- Ensure timely publication and disclosure of event based as well as quarterly, half yearly, annual results, annual reports, and other mandated filings.

- Handling of SDD software,

- Handling of compliances related to post earning calls,



investors meetings, investors presentations, etc.

3.

Legal

Advisory & Contract Management

- Drafting, review and vetting of agreements, contracts, MOUs, NDAs and service level agreements.

- Preparation of legal notices to external parties for recoverable dues and also drafting of responses to legal notices received by Company,

- Provide legal advice on project contracts, claims, arbitration, joint ventures, and subcontracting arrangements.

- Maintain and update the repository of legal documents, contracts, court cases, and licensing records.

- Represent the company in legal matters, including attending of arbitration hearings, issuing notices, and handling litigation, in coordination with external counsel.

4. Board & Shareholder Communication
- Act as the liaison between the Board of Directors and shareholders.

- Advise the Board on regulatory, governance, and legal responsibilities.

- Ensure all decisions of the Board and shareholders are documented and implemented appropriately.

- Manage communications related to AGMs, EGMs, dividend declarations, off-market share transfers, and investor grievance redressal.

- Coordination with promoter shareholders for AGM, EGM, postal ballots and e-voting.

5.

Compliance

Monitoring & Risk Management

- Establish and monitor compliance frameworks, SOPs, and checklists across departments.

- Conduct periodic audits to identify non-compliance issues and recommend corrective actions.

- Report key compliance risks to the Board/Audit Committee and propose mitigation measures.

- Stay updated on changes in laws and ensure implementation of required updates in company policies.

- Manage representation before regulators during inspections, audits, and investigations.

- Maintain digital and physical records of all legal, regulatory, and secretarial documents.

- Ensure safekeeping and confidentiality of sensitive data, resolutions, and company information.

- Prepare compliance reports, certificates, and documentation for audits, due diligence, and investor reporting

📌 Company Secretary & Compliance Officer (Mumbai)
🏢 POSIMIND
📍 Mumbai