Overview

THE ROLE:
The Senior Officer- Packing Material Buyer will be responsible for end-to-end supply chain functions, including delivery scheduling, invoice and purchase order processing, operations coordination, planning, supplier communications, RCA and CAPA handling, vendor performance and vendor inventory checks for all the packaging components. This role ensures smooth material flow, adherence to compliance and quality, timely invoice and GRN processing, and effective stakeholder engagement.

HOW YOU WOULD CONTRIBUTE:
1. Delivery Scheduling
- Monitor material shortages and ensure direct connectivity with Contract Manufacturers (CM)
- Manage pull schedules and short-to-midterm forecasting
- Issue and validate pre-alerts for deliveries
- Ensure timely supplier follow-ups and schedule adherence
- Facilitate supplier communication via regular calls

2. Invoice Processing
- Maintain and update the HCM tracker and AP-related activities
- Respond to supplier inquiries on outstanding payments
- Track and report unvouchered liabilities
- Support finance on GST return closures,



MSME compliance, and NDC updates.
- Process and verify monthly service invoices using 3-way match
- Review trackers: Invoice, VSFR, GRA, Pre-alert, Receipt, Payment status, supply efficiency.
- Follow up on GRN creation and discrepancies

3. Purchase Order (PO) Management
- Monitor and resolve PM shortages
- Perform PO reconciliations and manage NON-SKU PO approvals
- Review open POs and support PO creation and adjustments
- Validate and update price masters, seek approvals, and manage bid waivers
- Initiate SAF creation for recent vendors
- Conduct PO-related validations and acknowledgment processes

4. RCA & CAPA
- Lead SCAR and CAPA implementation with suppliers
- Communicate and follow up on complaints, RCA, and CAPA with internal QA and category leads

5. Packaging Material (PM) Planning
- Validate safety stocks and execute material planning activities to meet the set norms.
- Release PO as

📌 Sr Officer, Packaging Material Buyer (Bengaluru)
🏢 Herbalife
📍 Bengaluru