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Role Summary The Executive – Admin & Operations Support will be responsible for handling administrative coordination, director-level support, travel and visa documentation, tender-related activities, appointment scheduling, operational support, and special business coordination tasks. The role requires robust organizational skills, multitasking ability, and proactive coordination with internal and external stakeholders.

KRA: Task / Activities

- Providing visa documentation support and coordinating travel arrangements for Directors and management
- Managing appointment scheduling, calendar coordination, and meeting arrangements
- Supporting tender-related activities including documentation, data compilation, coordination, and submission follow-ups
- Handling urgent operational and administrative requirements assigned by management
- Coordinating with clients, vendors, consultants, and internal departments for business support activities
- Assisting in special projects, management support assignments, and ad-hoc coordination tasks
- Maintaining records, trackers, reports, and administrative documentation
- Ensuring timely communication and smooth execution of assigned operational activities.

KPI: Performance Metrics





- Timely completion of administrative and operational tasks
- Accuracy and quality of documentation and reporting
- Effective coordination with internal and external stakeholders
- Timely travel, appointment, and visa support execution
- Ability to handle urgent and multiple assignments efficiently
- Compliance with deadlines for tender submissions and management requirements

Desired Profile / Criteria / Skills :

Required Skills

- Strong administrative and coordination skills
- Excellent communication and interpersonal abilities
- Good knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
- Experience in documentation handling and scheduling coordination
- Ability to multitask and manage priorities effectively
- Strong organizational and follow-up skills

Preferred skills

- Exposure to tender documentation and submission processes
- Experience in travel coordination and visa processing
- Client coordination and stakeholder management experience
- Basic reporting and MIS preparation skills
- Experience supporting senior management or directors
- Problem-solving and operational coordination abilities

📌 Admin & Operations Executive (Chennai)
🏢 Vedita Ventures
📍 Chennai