Key Responsibilities

1) Office & Facilities Management (HO + Branches)

Manage day-to-day office operations: housekeeping, pantry, security, maintenance, repairs, utilities.

Ensure branch/admin readiness: office upkeep, signage/branding execution, basic infrastructure and supplies.

Coordinate office moves, new site setup, expansion, and refurbishments.

2) Vendor Management & Procurement

Own vendor lifecycle: sourcing, negotiation, onboarding, rate cards, SLAs, renewals, performance reviews.

Manage procurement of all admin supplies/services: stationery, consumables, furniture, electronics (admin side), printing, courier, housekeeping, security, maintenance.

Maintain cost discipline through competitive quotes, benchmarking, and periodic renegotiations.

3) Travel, Transport & Guest Management

Administer travel booking and policies (air/hotel/local travel) for HO and business travel.

Manage company transport/driver coordination (if applicable), local conveyance and reimbursement admin.

Coordinate guest visits, meeting room management, and corporate events.

4) Asset Management & Inventory Controls

Maintain asset register (laptops/phones/routers/furniture/branch equipment as applicable).

Coordinate tagging, issuance, transfers, returns, AMC/warranty tracking, and periodic audits.

Maintain inventory controls for consumables and branch supplies to avoid stock-outs.

5)



Admin Compliance & Documentation Hygiene

Ensure proper documentation for vendor invoices, POs, GRNs, payment approvals, and records.

Support statutory/commercial admin requirements: lease agreements, renewals, vendor KYC, insurance (admin side), and coordination with finance/legal.

Maintain admin SOPs and internal controls aligned with audit readiness.

6) People Support (Admin Side)

Onboarding readiness: workspace, access cards, basic facilities checklist.

Coordinate employee support for office-related issues and resolve within defined TAT.

Requirements

Required Qualifications & Experience

5to 10 years of admin/facilities experience (BFSI / retail / Fintech preferred)

Solid vendor negotiation & SLA management skills

Hands-on experience with procurement processes, invoice controls, and asset registers

Comfortable with travel and managing multi-city requirements. Proficient in Excel/Google Sheets; experience with ticketing/tools is a plus

Skills & Attributes

High ownership, execution-first, and comfortable in ambiguity.

Strong stakeholder management (Operations, Finance, HR, Branch teams).

Process orientation: can build SOPs and controls without over-bureaucratizing.

Cost consciousness with quality focus.

- High integrity and strong attention to detail.

Benefits

As per Industry Standards

📌 Admin Manager (Sector 45)
🏢 Indiagold
📍 Sector 45