Role OverviewWe have an exciting chance for someone to join us as an Admin Assistant in the Bangalore office. The role reports into Head of Research Coffee & General Manager Bangalore as well asthe Sr.HR Business Partner.
Key Accountabilities• Purchase office supplies. Establish and maintain supplies inventory by checking stocklevels, anticipating needs, placing, and expediting orders, and verifying receipt.
• Make business travel arrangements for employees through a travel agent• Reconcile expense reports and submit them• Greeting and providing general support to visitors• Ensure that office equipment is repaired in a timely manner. Perform preventivemaintenance on equipment, call for repairs, maintain equipment inventories, and evaluatenew equipment requirements.
• As per the company policy, obtain quotes and negotiate with vendors to purchase IT andother equipment for the office.
• Work with building vendors to fix and improve the building• Book taxis, couriers, hotels, etc.
• Manage the reception desk.
• Maintain computer and manual filing systems• Handle sensitive information confidentially• Respond to inquiries by email, telephone, or in person. Answer questions and provideinformation• Create and distribute correspondence, such as memos, letters, and emails• Streamline and improve administrative systems• Manage clerical duties and administrative processes. Communicate politely andprofessionally, resolve administrative issues• Provide support to the HR Team in organizing interviews.
• Organize employee engagement activities such as birthday parties, festivals, off-sites,etc.
Skills and Experience• A proven administrative assistant background• Knowledge of office management systems and procedures• Excellent time management skills and ability to multi-task and prioritize work• Attention to detail and problem-solving skills• Excellent written and verbal communication skills in both English and Kannada• Strong organizational and planning skills• Proficient in MS Office• At least 2 years of experience in the field or in a related area• College degree preferred