We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day office administration, facilities, vendor coordination, and employee travel arrangements. The ideal candidate should have hands-on experience in handling office infrastructure, procurement, and corporate travel bookings while ensuring smooth operational efficiency.
Key Responsibilities:
Oversee daily administrative operations of the office
Manage office supplies, asset inventory, and procurement
Ensure proper maintenance of office infrastructure
Coordinate with vendors for office upkeep (housekeeping, security, internet, repairs, etc.)
Ensure smooth functioning of all workplace facilities
Manage seating arrangements and office space allocation
Handle maintenance contracts (AMC) and service schedules
Identify and onboard vendors for various services
Negotiate pricing, service agreements, and contracts
Arrange domestic and international travel (flights, hotels, transport)
Handle last-minute changes, cancellations, and rescheduling
Prepare travel itineraries and coordinate approvals
Maintain records of invoices, contracts, and admin-related documents
Generate MIS reports for administration and facilities
Provide administrative support to employees and leadership
Work closely with HR and Finance for reimbursements and approvals
Required Skills:
Robust organizational and multitasking skills
Excellent communication and interpersonal abilities
Problem-solving and time management
MS Office (Excel, Word, Outlook)
Qualification:
Bachelor's degree in any discipline