Key Responsibility
Areas :

1. Impact on the Business / Function

- Preparing
a comprehensive agenda and other documents for the Board and Committee
meetings and shareholders meetings within the prescribed timelines.

- Running
the process for circulation and approvals of circular resolutions.

- Ensuring
all requirements as per new Companies Act, IRDAI regulations, SEBI
regulations, and ICSI Secretarial Standards.

- Ensuring
completeness and correctness of minutes and maintaining complete
secretarial records.

- Handling
MCA -21, SEBI, and RBI filings and queries.

- Ensuring
reporting to the stakeholders within prescribed timelines and handling
queries raised by them.

- Ensuring
compliance with Shareholders’ Agreement and Articles of Association.

- Closely
monitoring the ethics policies of the Company and ensuring compliance.

- Ensuring
timely regulatory filings with respect to secretarial matters.

- Co -ordinating
with the secretarial auditor for the quarterly secretarial audit.

- Preparation
of minutes, notices, and annual reports.

- Co -ordinating
for various declarations from directors, including independent directors.

- Keeping
track of MCA notifications, circulars, amendments, etc.

- Running
the various compliance and reporting requirements of the ethics policies
in place within the Company, including tracking and related training
requirements.

- Preparation
of Shareholding Pattern as per IRDAI & SEBI regulations and uploading
the same onto their portals.

- Ensuring
all the trackers are updated.





- Demonstrating
a strong ability to multi -task.

- Ensuring
compliance without any breach in the timelines.


2. Customers / Stakeholders

- Liaison
with the secretariat of directors for various secretarial requirements,
including Board meeting logistics.

- Co -ordinating
with internal customers for the assimilation of information for
shareholder reporting.

- Co -ordinating
with internal stakeholders for inputs for Board and Committee agendas and
minutes.


3. Leadership & Teamwork

- Managing
and supervising the work done by team members in the department.

- Participating
in various team events.

- Motivating
and attending seminars conducted by ICSI and other institutions.


4. Operational Effectiveness & Control

- Record
management for important documentation – tracking and maintaining.

- Following
and implementing positive governance practices.

- Following
a process -oriented approach for various documentation and tracking.

- Acting
as a Central Repository for various registrations and important documents.