Position/Designation: Executive Assistant
Reporting To: Promoter
Level: Executive
Qualification: Graduate
Location: Mumbai
Experience: Minimum of 4 years
Job Description:
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Executive Support to Promoter:
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Manage and maintain complex calendars, appointments, meetings, and schedules for the Promoter.
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Coordinate internal and external meetings, including scheduling, venue arrangements, attendee coordination, and meeting logistics.
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Provide telephone coverage for executives, screen calls, take messages and handle urgent communications with discretion.
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Arrange special meeting requirements, including conference facilities, catering and presentation materials.
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Prepare and submit expense reports and reimbursement documentation on behalf of Promoter (if any).
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Maintain executive contact databases, records, files, and confidential documents.
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Act as a SPOC to the Promoter by appropriately managing communications and redirecting inquiries to relevant departments.
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Reception & Front Office Management:
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Handle incoming calls and direct them appropriately.
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Welcome visitors,



clients, vendors and guests, ensuring a positive and skilled experience.
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Coordinate conference calls and virtual meetings for employees and management.
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Maintain the internal & external contact directory.
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Travel & Accommodation Coordination
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Manage domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation and itineraries.
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Prepare travel itineraries and ensure smooth travel experiences for management and employees.
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Meeting & Conference Room Management:
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Coordinate conference room bookings and meeting schedules.
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Ensure meeting rooms are properly set up before meetings.
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Arrange refreshments, presentation equipment, projectors, and meeting materials.
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Support executive assistants and departments in organizing meetings, conferences, and corporate events.
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Ensure meeting rooms are reset and prepared for subsequent meetings.
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📌 Executive Assistant To Promoter (Mumbai)
🏢 Nidhi
📍 Mumbai