Job Summary

The Executive Assistant will work closely with senior management and act as a central coordination point between management, employees, clients, vendors, business partners, and internal departments.
The role involves calendar management, meeting coordination, communication, documentation, task tracking, follow-ups, research, MIS reporting, business coordination, and administrative support.
The ideal candidate should be able to work independently, manage confidential information, prioritize multiple assignments, maintain strong follow-up discipline, and ensure that management instructions are converted into timely execution.

Key Roles & Responsibilities

1. Executive Support
Manage the daily calendar, appointments, meetings, and schedules of senior management.
Coordinate internal and external meetings.
Prepare meeting agendas and supporting documents.
Maintain daily priority and task lists.
Remind management about important meetings, deadlines, and commitments.
Assist management with day-to-day administrative and business requirements.

2. Task & Follow-Up Management




Convert management instructions into actionable tasks.
Coordinate with concerned employees and departments.
Track assigned tasks and deadlines.
Follow up on pending activities.
Identify delayed tasks and escalate them appropriately.
Maintain daily task completion reports.
Ensure significant decisions and instructions are properly followed through.

3. Meeting Management
Schedule meetings with clients, employees, vendors, consultants, and business partners.
Prepare meeting agendas and relevant information.
Record Minutes of Meeting (MOM).
Document decisions and action points.
Assign or coordinate follow-up activities.
Track completion of meeting action items.

4. Communication Management
Handle professional emails, WhatsApp communications, phone calls, and business correspondence.
Draft emails, letters, notices, proposals, presentations, and other documents.
Coordinate communication between se

📌 Executive Assistant (India)
🏢 Kheewa Incorporation
📍 India