Role Purpose
To manage and coordinate export logistics, shipping documentation, and shipment execution to ensure timely dispatch of export orders, compliance with international trade regulations, and smooth coordination with freight forwarders, shipping lines, banks, and internal departments.
Key Responsibilities
1. Export Documentation & SAP Processing
Create export documentation in SAP including Commercial Invoice, Packing List, and Shipping Instructions.
Share documents with buyers for confirmation prior to shipment processing.
Prepare and maintain complete export documentation records.
2. Freight & Shipment Coordination
Negotiate freight rates with buyers or freight forwarders for shipments under CIF / DDP terms.
Coordinate with freight forwarders for FOB shipments and shipment arrangements.
Arrange container bookings with freight forwarders and coordinate with CHA, factory, and transporters for container pickup and movement to port.
3. Shipping Line & Vessel Monitoring
Monitor vessel schedules, transit time, and routing through shipping lines.
Track and follow up on loading dates, gate opening, and cut-off deadlines for Shipping Instructions, documentation submission, and VGM requirements.
4. Bill of Lading (BL) & Shipping Documentation
Prepare Shipping Instruction (SI) copies for forwarders for issuing Bill of Lading.
Review draft BL received from forwarders and coordinate with internal stakeholders for verification.
Follow up for Original BL, Surrender BL, or Telex Release from freight forwarders.
5. Financial & Banking Documentation
Obtain tax invoices from CHA / forwarders and coordinate with the Accounts Department for payment processing.
Prepare and dispatch document sets to banks and monitor payment confirmation through banks such as
Yes Bank
HDFC Bank
ICICI Bank
6. Export Compliance & Government Certifications
Apply and issue Preferential Certificates through Government portals including:
AIFTA
IJ-CEPA
IK-CEPA
Apply for RODTEP certificates online and ma