The Accounts Payable Assistant is responsible for managing the organization's accounts payable activities, ensuring accurate and timely processing of vendor invoices, payments, and records in compliance with internal controls, accounting standards, and statutory requirements.
Key Responsibilities:
Invoice & Payment Processing
Process vendor invoices accurately and within defined timelines Perform 2-way and 3-way matching of invoices with purchase orders and goods receipt notes (GRNs) Validate invoices for GST, TDS, and statutory compliance requirements Vendor Management
Maintain and update vendor master data in ERP systems Reconcile vendor accounts and resolve discrepancies Respond to vendor queries related to invoices and payments Coordinate with internal teams for invoice clarifications Accounting & Reconciliation
Post AP transactions in ERP/accounting systems Perform vendor reconciliations and aging analysis Support month-end and year-end closing activities Ensure accurate accounting of accruals and prepaid expenses Compliance & Controls
Ensure adherence to company policies and statutory requirements Support internal and external audits with required documentation Maintain proper documentation and audit trails Reporting & Support
Prepare AP aging and outstanding payable reports Support the finance team with ad hoc reporting and analysis Skills & Competencies
Strong attention to detail and accuracy Proficiency in ERP systems such as SAP, Oracle, or Tally Knowledge of GST, TDS, and statutory compliance Advanced MS Excel skills Solid communication and coordination abilities Ability to meet deadlines and manage multiple priorities