Secretary / Front Office Executive
Position Overview
We are seeking a skilled and proactive Secretary / Front Office Executive for manufacturing facility in Gujarat. The ideal candidate will possess strong organizational, communication, and interpersonal skills to provide administrative support to the CEO and ensure seamless coordination across departments. The candidate should have 5-7 years of experience in secretarial, administrative, or front-office functions and be proficient in MS Office and other relevant business software.
Key Responsibilities:
CEO Support
Manage the CEO's calendar, including scheduling weekly and monthly meetings, appointments, and reminders. Coordinate meetings and ensure timely communication of schedules and updates. Meeting Management
Prepare agendas, record minutes of meetings (MOM), circulate them to relevant stakeholders, and follow up on action items. Provide regular updates to the CEO regarding the status of pending tasks and commitments. Department Coordination
Coordinate with various departments to collect reports, maintain records,



and facilitate effective communication across teams. Client & Visitor Management
Welcome clients, business associates, suppliers, and visitors in a professional manner. Ensure a positive and organized front-office experience for all stakeholders. Administrative & Facility Coordination
Oversee the cleanliness, upkeep, and smooth functioning of the administrative and reception areas. Coordinate with support staff to maintain office standards and efficiency. Communication Management
Handle incoming phone calls, emails, and correspondence professionally and efficiently. Ensure timely responses and proper routing of communications. Travel & Logistics
Arrange domestic travel, including flight and hotel bookings, transportation, and meeting schedules for senior management. Documentation & Record Keeping
Maintain accurate records of schedules, meetings, reports, correspondence, and administrative document

📌 Office secretary (Gujarat)
🏢 JAGUAR RESOURCES & CAPITAL PTE.
📍 Gujarat