Position Title : Admin Assistant
Experience Required : 0–1 Year
Location : Vadodara
Job Summary
We are looking for a responsible, organized, and detail-oriented Administrative Assistant to support daily office operations and administrative functions. The candidate will assist in maintaining records, coordinating office activities, managing documentation, and ensuring compliance with company policies and procedures.
The ideal candidate should be proficient in digital documentation, capable of maintaining accurate records and activity logs, and committed to following IT security and data confidentiality requirements. Familiarity with AI-powered productivity tools and digital process management will be an added advantage.
Key Responsibilities
Administrative Support
Assist in managing day-to-day office administrative activities. Maintain and organize physical and digital records, files, and documents. Prepare letters, reports, presentations, and other administrative documents. Coordinate meetings, appointments, travel arrangements, and schedules.



Handle incoming and outgoing correspondence, emails, and courier communications. Support procurement and vendor coordination activities as required. Documentation & Record Management
Maintain accurate digital logs of assigned activities and office transactions. Ensure proper filing, storage, retrieval, and version control of documents. Keep records updated and readily available for audits and management review. Assist in preparing and maintaining standard operating procedures (SOPs) and administrative documentation. Compliance & IT Security Support
Adhere to company IT security, confidentiality, and data protection policies. Ensure secure handling of company information and sensitive documents. Maintain confidentiality of organizational records and communications. Report any security concerns, compliance issues, or policy violations to supervisors. Technology & Process Support
Use office software, digital collaboration platform

📌 Administrative assistant (Vadodara)
🏢 Hex Wireless
📍 Vadodara