Job Responsibilities
Plan, coordinate and manage all administrative procedures and system
• Provide sales support
• Create sales order, purchase order, delivery order, invoice, credit note, etc. in the system
• Ensure system is always up-to-date with orders / invoices
• Monitor and coordinate orders with suppliers for order status
• Monitor incoming and outgoing shipments
• Arrange with transporter/forwarder for local delivery/overseas shipment
• Ensure all shipments are accomplished on schedule
• Check discrepancy on supplier shipment and invoice
• Handle RMA logistics
• Handle contracts and ensure that all are properly filed
• Update Airtable as needed
• Support the logistical aspect of business
• Manage inventory stock – GRPO, DO, RMA etc.
• Get involved in stock take when the need arises
• Identify process bottlenecks & offer solutions for continuous improvement
• Provide coaching and guidance to ensure maximum efficiency, if there is a team
• Ensure that schedule and deadlines are met
• Oversee facilities services and maintenance,
ensuring smooth office operations
• Purchase recent material as needed
• Organize and supervise other office activities
• Adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Ensure the smooth and adequate flow of information within the company
• Prepare / arrange maintenance and leasing contracts
• Any other ad-hoc duties assigned by superior
Job Requirements
• Minimum Diploma in Accounting / Business Admin or equivalent
• Experience in ERP accounting systems, prior experience in SAP B1 accounting system will be advantageous
• Experience in orders processing and month end order / billing closing is preferred
• Familiar with accounting systems flow and administrative work
• Time-management abilities, fast learner, meticulous, detail-oriented and able to work independently
• Good interpersonal skills, accountable, initiative and willingness to learn
• Good team player with positive