Role Summary
The candidate will act as a key partner to the Vice Provost, ensuring seamless coordination of academic priorities, governance processes, and leadership engagement with faculty and institutional stakeholders.
This role goes beyond traditional administrative support and requires the ability to operate within an academic setting, manage sensitive discussions, and support structured decision-making through high-quality documentation and communication.
Key Responsibilities:
Academic Office Operations & Leadership Support (70% of the role)
Administrative & Office Management
Ensure smooth functioning of the Vice Provost’s Office
Manage sensitive information with high confidentiality
Coordinate logistics for academic events, reviews, and leadership visits
Support timely execution of academic priorities and deadlines
Academic & Leadership Coordination
Act as the primary coordination partner to the Vice Provost for all academic priorities
Manage and strategically align the Vice Provost’s calendar based on academic cycles, committees, and institutional priorities
Support preparation for academic interactions, faculty discussions, and external engagements
Shadow key meetings and ensure structured capture of insights, decisions, and follow-ups
Academic Governance & Committees
Coordinate academic councils, curriculum committees, and governance forums
Prepare agenda notes, background materials, and documentation for discussions
Ensure proper recording of minutes and follow-through on action items
Maintain documentation in line with institutional and accreditation requirements
Design dashboards and presentations to be presented to the Board and other executives
Ensure professional, accurate, and effective internal and external communications.
Faculty & Stakeholder Engagement
Interface with leadership offices, faculty members, staff, vendors and academic leaders across departments
Facilitate smooth communication between the Vice Provost’s Office and academic stakeh