About the Role

We are looking for a highly organized, proactive and ownership-driven Founder’s Office Manager to work closely with the Co-Founder & CEO of SWAB Technologies and support the development of Vajraa AI.

This is not a traditional HR or administrative role.

The selected person will become the coordination and execution engine of the Founder’s Office—managing the Founder’s calendar, meetings, daily priorities, hiring activities, team communication and cross-functional project follow-ups.

Key Responsibilities

Executive & Calendar Management

• Manage the Founder’s daily calendar, meetings and priorities
• Schedule internal, client, partner and candidate meetings
• Prepare agendas and required information before every meeting
• Record minutes, decisions, responsibilities and deadlines
• Follow up with stakeholders until agreed actions are completed
• Protect the Founder’s time by prioritizing key activities

Project & Execution Coordination

• Coordinate between product, technology, design, marketing and external partners
• Track tasks, owners, deadlines,



dependencies and blockers
• Conduct daily stand-ups and weekly progress reviews
• Maintain dashboards and provide concise daily and weekly reports
• Ensure that decisions are converted into timely execution
• Create SOPs, meeting records and internal process documentation

People & Hiring Operations

• Manage hiring pipelines for Vajraa AI
• Source and initially screen relevant candidates
• Coordinate interviews, assessments, offers and onboarding
• Support performance check-ins, employee engagement and team culture
• Manage essential HR documentation, attendance and leave coordination

Required Profile

• 3–5 years of experience in a Founder’s Office, Executive Assistant, Project Coordination, People Operations or startup operations role
• Excellent planning, communication and follow-up abilities
• Strong working knowledge of Google Calendar, Google Workspace, ClickUp, Jira, Notion or similar too

📌 Founder’s Office Manager — People, Projects (India)
🏢 SWAB TECHNOLOGIES
📍 India