Key Responsibilities

1. Executive Support

Manage the Director's daily calendar, appointments, meetings, and travel schedules.
Coordinate internal and external meetings, ensuring timely communication and follow-ups.
Prepare meeting agendas, presentations, reports, and minutes of meetings.
Act as the first point of contact for stakeholders, clients, vendors, and employees.

2. Communication Management
Read, prioritize, categorize, and summarize WhatsApp conversations and messages.
Draft and send professional responses on behalf of the Director after approval or as delegated.
Highlight urgent matters requiring immediate attention.
Maintain communication logs and track pending actions.
Coordinate with departments to gather information required for responses and decision-making.

3. Follow-Up & Coordination
Track tasks assigned by the Director and ensure timely completion.
Coordinate with various departments for updates, reports, and action items.
Maintain a follow-up tracker for pending approvals, meetings, payments, projects, and commitments.




Ensure timely reminders for key deadlines and commitments.

4. Documentation & Record Management
Maintain confidential records, documents, contracts, and correspondence.
Prepare reports, MIS, presentations, and business summaries as required.
Organize and maintain digital and physical filing systems.

5. Travel & Event Management
Arrange travel bookings, accommodation, transport, and itineraries.
Coordinate business meetings, conferences, and events.
Manage expense records related to travel and business activities.

6. Confidentiality & Discretion
Handle sensitive business information with utmost confidentiality.
Maintain professionalism and discretion in all interactions.
Ensure secure handling of business documents and communications.

Skills & Competencies
Excellent verbal and written communication skills.
Ability to summarize discussions and prepare actionable reports.
Strong organizational and multitasking abilities.

📌 Personal Assistant to Director (Trombay)
🏢 Vasta Lifestyle Private
📍 Trombay