To support day-to-day HR, Administration, Accounts and Dispatch activities and ensure timely completion of documentation, employee records, office administration, basic accounting support and dispatch coordination.
1. Job Purpose
To support day-to-day HR, Administration, Accounts and Dispatch activities and ensure timely completion of documentation, employee records, office administration, basic accounting support and dispatch coordination.
2. Job ResponsibilitiesA. HR Responsibilities
- Maintain employee personal files, joining documents and HR records.
- Support recruitment, interview coordination and joining formalities.
- Prepare attendance, leave and overtime data.
- Assist in payroll data preparation and monthly HR MIS.
- Support employee communication, notices and HR documentation.
- Maintain training, induction and employee engagement records.
- Assist in statutory compliance documentation and audit preparation.
- Coordinate employee queries with the HR department.
B. Administration Responsibilities
- Maintain office and administrative records.
- Coordinate stationery,
office supplies and general requirements.
- Maintain visitor, courier and other administrative registers.
- Coordinate housekeeping, security, canteen and other facility-related activities.
- Support company meetings, events and employee welfare activities.
- Maintain proper filing and documentation.
C. Accounts Support
- Assist in preparation and filing of invoices, bills and vouchers.
- Maintain basic records of expenses and payments.
- Coordinate with Accounts for supporting documents.
- Assist in data entry and reconciliation of routine records.
- Maintain proper documentation for audit and verification.
D. Dispatch Responsibilities
- Prepare and maintain dispatch-related documents.
- Coordinate with Sales, Stores, Accounts and Transporters for dispatch activities.
- Check dispatch documents before shipment.
- Maintain dispatch registers and delivery records.
- Follow up with transpo