JD Executive Assistant (EA) to Managing Trustee

Job Title: Executive Assistant (EA) to Managing Trustee

Location: Ghaziabad (Mohan Nagar)

Reporting To: Managing Trustee

Job Type- Full Time

About Us:

Give Me Trees Trust is a not-for-profit organization actively working towards afforestation, biodiversity conservation, biologic carbon sequestration, environmental literacy and providing livelihood to local community. Our Organisation is now the largest tree planter in India. Give Me Trees Trust has PAN India presence. Swami Prem Parivartan aka Peepal Baba is the founder of the organisation. Our vision is to bring at least 50% of India under green cover and cultivate a love for flora and fauna. Our mission to increase the tree population and native tree cover of our country through plantation and maintenance.

Job Summary

The Executive Assistant (EA) to Managing Trustee will provide high-level administrative and operational support to ensure the smooth functioning of the Managing Trustee’s daily activities. The role requires strong organizational skills, confidentiality, proactive coordination, and effective communication with internal and external stakeholders.

Key Responsibilities

Administrative Support

- Manage the Managing Trustee’s calendar, meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes of meetings, and follow up on action items.
- Handle correspondence, emails, calls, and documentation on behalf of the Managing Trustee.
- Ready for travelling.

Coordination & Communication





- Act as a point of contact between the Managing Trustee and internal/external stakeholders.
- Coordinate with different departments to ensure timely flow of information.
- Draft professional emails, reports, presentations, and official communications.

Operational Support

- Assist in planning, tracking, and execution of projects assigned by the Managing Trustee.
- Maintain records, files, MIS reports, and confidential documents.
- Support day-to-day operations and ensure tasks are completed within deadlines.

Meeting & Event Management

- Organize internal and external meetings, reviews, and events.
- Coordinate logistics such as venue, materials, and follow-ups.

Confidentiality & Compliance

- Handle sensitive information with high level of discretion and professionalism.
- Ensure compliance with company policies and procedures.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Expert in written & verbal English & Hindi languages.
- Ready for extensive travelling.
- Robust organizational and time-management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize, and work under pressure.
- High level of integrity, discretion, and professionalism.

Qualifications

- Bachelor’s degree in any discipline (preferred).
- 2-4 years of experience as an Executive Assistant or similar role.
- Experience working with senior management will be an advantage.

Salary:

25000 to 30,000 per month

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Trustee (India)
🏢 Give Me Trees Trust, Ghaziabad
📍 India