Job Description – Vendor Coordinator

Job Title: Vendor Coordinator
Experience: 1–3 Years
Job Type: Full-time
Location: Pune Bhosari
Salary: Best in the Industry

Job Summary

We are looking for a proactive and detail-oriented Vendor Coordinator to manage external freelancers, vendors, SaaS platforms, and white-label partners. The ideal candidate will ensure seamless vendor onboarding, timely project delivery, quality control, and smooth coordination between internal teams and external partners.

Key ResponsibilitiesVendor Management

- Source, onboard, and maintain a network of reliable freelancers and external vendors.
- Build relationships with voice-over artists, developers, designers, copywriters, production teams, and other service providers.
- Evaluate vendor performance and maintain an updated vendor database.

Coordination & Quality Control

- Coordinate with internal teams to assign work and manage vendor deliverables.
- Negotiate pricing, timelines, and service-level agreements (SLAs).
- Ensure all deliverables meet company quality standards and project requirements.
- Resolve vendor-related issues and ensure timely completion of assigned tasks.

Billing & Documentation

- Coordinate vendor contracts, agreements, and onboarding documentation.
- Work with the accounts team to process vendor invoices and payments.
- Manage software subscriptions and vendor access permissions.
- Maintain accurate records of vendor contracts, payments, and performance.





Process Improvement

- Monitor vendor efficiency and identify opportunities to improve workflows.
- Support procurement and operational activities to ensure smooth project execution.
- Prepare reports on vendor performance, costs, and delivery timelines.

Requirements

- Bachelor's degree in Business Administration, Operations, Commerce, Marketing, or a related field.
- 1–3 years of experience in Vendor Management, Procurement, Operations, or a Digital Marketing/Media Agency.
- Strong negotiation, communication, and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficiency in Microsoft Excel, Google Sheets, and project management tools.
- Ability to manage multiple vendors and meet tight deadlines.

Preferred Skills

- Vendor Management
- Procurement
- Operations Coordination
- Freelancer Management
- Contract Management
- Billing & Invoice Coordination
- SLA Management
- Negotiation
- Logistics Coordination
- Microsoft Excel
- Google Sheets
- Project Coordination
- Documentation
- Communication Skills
- Time Management

Why Join Us?

- Work with a rapid-growing digital marketing agency.
- Collaborate with diverse creative professionals and vendors.
- Gain exposure to large-scale client projects and operations.
- Competitive salary with opportunities for career growth.

Pay: ₹300,000.00 - ₹500,000.00 per year

Work Location: In person

📌 Vendor Coordinator (India)
🏢 Provost Contrivers
📍 India