Job Description – Senior Engineer – QMS & PPAP

Position: Senior Engineer – QMS & PPAP
Department: Quality Assurance

Location : Surajpur Site C, Greater Noida
Reports To: Head – Quality Assurance
Direct Reports: 1 Junior Quality / Documentation Engineer or Executive
Experience: 5–8 Years
Qualification: Diploma / B.E. / B.Tech – Mechanical Engineering or equivalent
Employment Type: Permanent
Work Arrangement: Full-time, on-site; approximately 70% documentation/QMS systems and 30% shop-floor verification
Compensation: Commensurate with demonstrated capability and experience

Position Purpose

The Senior Engineer – QMS & PPAP will be responsible for the day-to-day execution, maintenance and control of the Quality Management System and customer quality documentation.

The role will ensure that the organisation remains continuously audit-ready and that PPAP, APQP, customer-specific quality documentation, procedures, records, audit evidence and document-control systems are complete, current, traceable and readily available.

The position will coordinate closely with Production, NPD, Process Engineering, Line Quality, Metrology, Purchase, Stores, Maintenance, HR and other functions.

Standards & Quality Systems

- ISO 9001:2015: Maintain QMS documentation, audit readiness and closure tracking.
- IATF 16949:2016: Coordinate automotive quality documentation, PPAP/APQP readiness and applicable compliance evidence.
- Customer-Specific Requirements: Maintain customer-specific requirements, submission formats, approval records and implementation evidence.

Key Responsibilities

1. Quality Management System & Document Control

- Maintain Quality Manual, QMS procedures, SOPs, work instructions, formats and quality records.
- Own the Master Document List.
- Control document numbering, revision, approval, distribution, amendment, withdrawal and record retention.
- Ensure only current approved documents are available at points of use.
- Maintain external standards, customer manuals and customer-specific requirements under revision control.
- Conduct periodic document-control audits.

2. PPAP Documentation & Submission

- Prepare and compile complete PPAP submission packages.
- Maintain customer-specific PPAP checklists.
- Coordinate Process Flow, PFMEA, Control Plan, MSA, SPC, capability, dimensional, material and performance-test records.
- Prepare Part Submission Warrants and customer-specific submission forms.
- Track customer comments, approvals, rejections and resubmissions through closure.
- Maintain approved PPAP packages by part number and revision.

3. APQP & Technical Quality Documentation

- Maintain APQP project documentation, timing plans and action trackers.
- Coordinate preparation and review of Process Flow, PFMEA and Control Plan.
- Ensure consistency between Process Flow, PFMEA, Control Plan, Work Instructions, Inspection Standards and customer drawings.
- Ensure special and critical characteristics are identified and appropriately controlled.
- Update documentation following process changes, engineering changes, customer complaints and corrective actions.

4. MSA, SPC & Process Capability

- Coordinate Gauge R&R; / MSA studies.
- Maintain SPC records, control charts and initial process studies.
- Review and document Cp/Cpk results.
- Escalate unstable or incapable processes to the Head – Quality Assurance and process owner.
- Use Minitab or equivalent statistical software where required.

5. Internal Audit Programme

- Prepare the annual internal audit schedule.
- Prepare audit plans and checklists.
- Coordinate internal auditors and participate in audits.
- Maintain audit reports, objective evidence, NCRs and observations.
- Track corrective actions and verify closure evidence.
- Monitor repeat observations and maintain audit dashboards.

6. Customer & Certification Audits

- Prepare departments and records for customer and certification audits.
- Conduct pre-audit readiness checks.
- Retrieve and explain controlled documentary evidence to auditors.
- Participate in customer audits and quality-review calls.
- Maintain audit schedules, findings and action trackers.




- Compile closure evidence and track findings until formal acceptance.

7. Management Review

- Consolidate quality objectives, customer complaints, process performance, supplier quality, audit results, CAPA status, training and resource requirements.
- Prepare Management Review presentations and minutes.
- Maintain action trackers and closure evidence.

8. CAPA, 8D & Corrective Action Documentation

- Maintain customer complaint, CAPA and 8D registers.
- Coordinate technical inputs from Line Quality, Production and Engineering.
- Track containment, root cause, corrective action, effectiveness and horizontal deployment.
- Ensure PFMEA, Control Plan, Work Instructions and related documents are updated after corrective actions.
- Support customer communication and escalate overdue actions.

9. FAI & Customer Quality Documentation

- Maintain First Article Inspection and customer-specific product approval records.
- Coordinate dimensional reports, drawing characteristic accountability, material/process certificates and validation reports.
- Maintain drawing revision traceability.
- Evaluate product/process changes for documentation updates and resubmission requirements.

10. Calibration, Supplier & Training Documentation

- Maintain calibration procedures, schedules, certificates and instrument traceability.
- Maintain Approved Supplier List and supplier quality documentation.
- Maintain supplier evaluation, approval, audit and corrective-action records.
- Maintain competence matrices, auditor competence and training records.

11. Digital QMS & AI Enablement

- Support ERP/MES-based quality records and digital document-control workflows.
- Use AI tools for document review, audit preparation, checklist creation, evidence organisation and PPAP completeness checking.
- Ensure mandatory human review and approval before release of controlled documents.

Key Performance Indicators

- Audit readiness
- Internal audit completion
- Audit NCR closure
- Overdue audit findings
- Repeat audit observations
- PPAP on-time submission
- PPAP Right-First-Time acceptance
- PPAP turnaround time
- Document-control compliance
- Obsolete document incidents
- Customer-document response time
- Management Review completion
- CAPA / 8D closure
- Customer-specific requirement compliance
- MSA / SPC documentation compliance
- Training documentation compliance
- IATF readiness

Essential Requirements

- Diploma / B.E. / B.Tech in Mechanical Engineering or equivalent engineering discipline.
- 5–8 years of experience in Quality Assurance / Quality Systems within engineering or manufacturing.
- Strong working knowledge of ISO 9001 and working knowledge of IATF 16949.
- Hands-on experience in preparing PPAP documentation and coordinating APQP.
- Practical knowledge of:
- PFMEA
- Control Plans
- Process Flow
- MSA
- SPC
- Cp/Cpk
- CAPA
- 8D
- Experience preparing and controlling QMS procedures, records and audit evidence.
- Experience supporting customer and certification audits.
- Strong document-control and cross-functional coordination skills.
- Positive written English and ability to participate in customer calls.
- Working exposure to ERP/MES quality documentation, AI tools and statistical-analysis software.

Desirable Requirements

- Experience with overseas customers and export manufacturing.
- Experience in CNC machining or precision engineering preferred.
- Experience handling multiple customer PPAP formats and electronic customer portals.
- Exposure to supplier-quality documentation and digital QMS implementation.
- Internal / Lead Auditor certification is advantageous.

Core Competencies

Documentation Discipline
Ability to produce complete, consistent, traceable and audit-ready documents.

Systems Thinking
Ability to connect Process Flow, PFMEA, Control Plan,



Work Instructions, records and actual shop-floor practices.

Follow-Through
Strong ability to track approvals, actions and corrective actions through verified closure.

Audit Confidence
Ability to retrieve and explain documentary evidence to customer and certification auditors.

Cross-Functional Coordination
Ability to obtain technically correct inputs from process owners while maintaining clear accountability.

Detail Orientation
Ability to identify missing evidence, obsolete revisions and inconsistencies before audits.

Customer Responsiveness
Ability to respond effectively to customer quality-document requirements.

Digital Orientation
Ability to use ERP, MES, statistical tools and AI to improve QMS effectiveness.

Manufacturing Awareness
Ensures documentation reflects actual manufacturing practices rather than paper compliance.

Performance Expectations

First 90 Days

- Complete QMS documentation gap assessment.
- Establish Master Document List.
- Identify obsolete documents.
- Establish PPAP, audit finding, CAPA and customer-specific requirement trackers.
- Review internal audit programme.
- Verify calibration/MSA/SPC documentation status.
- Define document ownership.

By 6 Months

- Maintain continuously audit-ready QMS documentation.
- Eliminate uncontrolled obsolete documents from active use.
- Ensure internal audits run according to schedule.
- Improve audit finding closure timelines.
- Ensure PPAP submissions are consistently on time.
- Improve PPAP Right-First-Time acceptance.
- Establish effective Management Review and customer-document tracking.

By 12 Months

- Establish a mature and sustainable document-control system.
- Achieve zero systemic overdue audit non-conformities.
- Reduce repeat audit observations.
- Make PPAP acceptance without resubmission the normal outcome.
- Improve integration of PPAP, APQP, PFMEA, Control Plan, MSA and SPC documentation.
- Improve IATF readiness and customer response time.

Working Conditions

- Approximately 70% QMS / PPAP / audit / documentation activities and 30% shop-floor verification.
- Regular interaction with Production, Quality, NPD, Engineering, Purchase, Stores, Maintenance, HR and Management.
- Physical shop-floor verification is required to ensure documented processes match actual practices.
- Extended hours may occasionally be required during customer audits, certification audits, PPAP deadlines and major corrective-action closures.

Role Boundaries

Head – Quality Assurance

- Overall QMS accountability.
- Final QMS authority.
- Certification accountability.
- Customer escalation.
- Final approval of major corrective actions and significant quality risks.

Senior Engineer – QMS & PPAP

- Daily QMS execution.
- PPAP/APQP documentation.
- Master Document List.
- Document and revision control.
- Internal audit coordination.
- Audit evidence and closure tracking.
- Management Review documentation.
- Customer-specific requirements.
- CAPA/8D documentation coordination.
- MSA/SPC records.
- Customer documentation response.

Line Quality Leader

- Shop-floor process control.
- First-off and patrol inspection.
- Line containment.
- Inspector supervision.
- Measurement integrity.
- In-process rejection control.
- Technical complaint investigation.
- Machine-level corrective-action implementation.

Pay: ₹568,684.39 - ₹800,000.00 per year

Benefits:

- Provident Fund

Ability to commute/relocate:

- Greater Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)

Education:

- Bachelor's (Required)

Experience:

- PPAP Documentation & Submission: 6 years (Required)
- Quality Management System & Document Control: 6 years (Required)
- APQP & Technical Quality Documentation: 6 years (Required)
- MSA, SPC & Process Capability: 6 years (Required)
- Internal Audit Programme: 6 years (Required)
- Calibration, Supplier & Training Documentation: 6 years (Required)
- CAPA, 8D & Corrective Action Documentation: 6 years (Required)
- FAI & Customer Quality Documentation: 6 years (Required)
- Digital QMS & AI Enablement: 6 years (Required)

Work Location: In person

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