Job Description: AI Operations & Project Coordination Executive

Location: Jaipur

Job Type: Full-time, on-site

Experience: 1–3 years; skilled freshers may also apply

Role Overview

We are looking for a technology-friendly and highly organized executive who can use ChatGPT and other AI tools to complete documentation, research, data management, communication, coordination and follow-up tasks.

The candidate will maintain task sheets, execute AI-generated work, obtain necessary approvals and ensure that every assigned task is followed through to completion.

Key Responsibilities

- Use ChatGPT and other AI applications for daily work.

- Convert AI-generated content into documents, spreadsheets, presentations, emails and reports.

- Maintain task sheets, deadlines, priorities and completion status.

- Follow up with team members, vendors and external agencies.

- Identify tasks requiring management approval and obtain timely consent.

- Conduct online research and organize the findings.

- Prepare databases, contact lists and follow-up records.

- Draft emails, messages, proposals and meeting summaries using AI.

- Schedule meetings and maintain calendars and reminders.

- Update CRM records and project dashboards.

- Organize files in Google Drive and shared folders.

- Coordinate with designers, accountants, legal professionals and software vendors.

- Provide regular summaries of completed, pending and delayed tasks.

- Maintain complete confidentiality of company information.

Required Skills





- Practical experience using ChatGPT or similar AI tools.

- Ability to write effective prompts and verify AI-generated output.

- Good knowledge of Microsoft Office and Google Workspace.

- Strong working knowledge of Excel and Google Sheets.

- Comfortable using PowerPoint, Canva and online research tools.

- Familiarity with CRM, Notion, Trello or similar software is preferred.

- Good written and spoken English and Hindi.

- Solid coordination, follow-up and documentation skills.

- Ability to learn new software quickly.

- Organized, dependable and detail-oriented.

Qualifications

Any graduate with strong computer and AI skills may apply. Candidates with BBA, BCA, B.Com, MBA, IT, project management or administration backgrounds will be preferred.

Coding or software-development experience is not required.

Performance Indicators

- Timely completion of assigned tasks.

- Accuracy of documents, sheets and databases.

- Consistent follow-up on pending work.

- Timely collection of management approvals.

- Proper maintenance of CRM and task dashboards.

- Ability to use AI tools independently and effectively.

Application Requirements

Please submit:

- Updated CV

- Brief description of your experience with ChatGPT or other AI tools

- List of software applications you can operate

- Sample Excel sheet, presentation or AI-assisted document

- Current salary, expected salary and joining availability

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person

📌 AI Operations & Project Coordination Executive (Jaipur)
🏢 Purple Heron Hospitals
📍 Jaipur