. Executive & Calendar Management

- Manage the Founder/MD’s daily calendar, meetings, appointments, and schedules.
- Prioritize meetings based on business importance and urgency.
- Coordinate internal and external meetings with relevant stakeholders.
- Avoid scheduling conflicts and ensure adequate preparation time between important meetings.
- Send meeting reminders and ensure participants are available and prepared.

2. Meeting Management & MOM

- Prepare meeting agendas and relevant documents before meetings.
- Attend important management and business review meetings as required.
- Prepare professional Minutes of Meeting (MOM) with:
- Key discussion points
- Decisions taken
- Action items
- Owners
- Timelines
- Status
- Circulate MOMs promptly after meetings.
- Maintain a central tracker for all decisions and action points.

3. Follow-Up & Closure Management

- Follow up with department heads and team members on commitments given to the Founder/MD.
- Track pending tasks, decisions, approvals, and escalations.
- Highlight overdue or critical matters requiring management intervention.
- Ensure action items are closed within committed timelines.
- Maintain daily/weekly management follow-up dashboards.

4. Communication Management

- Draft professional emails, letters, meeting notes, presentations, and internal communications on behalf of the Founder/MD.
- Coordinate communication with employees, consultants, vendors, customers, distributors, government authorities, and other external stakeholders.
- Screen and prioritize incoming communication.
- Maintain professionalism and confidentiality in all communications.

5. Management Information & Reporting

- Collect important reports and MIS from various departments.
- Consolidate information into concise management summaries.
- Maintain trackers for:
- Key decisions
- Projects and initiatives
- Escalations




- Department commitments
- Management meetings
- Business priorities
- Provide daily and weekly status updates to the Founder/MD.

6. Cross-Functional Coordination

- Coordinate with departments such as:
- Sales & Business Development
- Marketing
- HR
- Finance & Accounts
- Procurement
- Supply Chain
- Production
- Quality
- R&D;
- Operations
- Facilitate communication between the Founder/MD and functional teams.
- Ensure significant instructions are communicated correctly and acknowledged by responsible owners.

7. Travel & Event Coordination

- Coordinate domestic and international travel arrangements.
- Manage flight, hotel, transportation, meeting schedules, and itineraries.
- Coordinate participation in exhibitions, conferences, customer meetings, and business events.
- Maintain all required travel documentation and schedules.

8. Documentation & Record Management

- Maintain confidential management documents and records.
- Organize agreements, presentations, MOMs, reports, approvals, and correspondence.
- Maintain structured digital folders for quick retrieval of information.
- Ensure important documents are properly version-controlled and archived.

9. Confidentiality & Governance

- Handle sensitive business, employee, financial, strategic, and management information with complete confidentiality.
- Maintain strict discretion regarding Founder/MD-level discussions.
- Ensure appropriate access control for confidential documents and information.

10. Special Projects

- Support the Founder/MD in strategic and special projects.
- Conduct basic research and prepare summaries for management decisions.
- Coordinate project timelines, stakeholders, and deliverables.
- Assist in preparation for management reviews, board-level discussions, and business presentations.

Pay: ₹12,672.34 - ₹45,856.65 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Chandigarh)
🏢 regal kitchen food
📍 Chandigarh