Job Profile – Purchase & Store Executive

Designation: Purchase & Store Executive

Department: Purchase & Stores

Location: New Delhi

Employment Type: Full time

Experience: 1–3 Years

Industry: Manufacturing / Laboratory Equipment

Job Summary

We are looking for a responsible and organized Purchase & Store Executive to manage day-to-day purchasing activities and store operations. The candidate will be responsible for vendor coordination, material procurement, inventory management, inward/outward entries, stock verification, and maintaining proper purchase and store documentation.

Key Responsibilities

Purchase Activities

§ Prepare purchase requirements based on production and stock requirements.

§ Source materials, components, consumables, and other required items from approved vendors.

§ Collect and compare quotations from different suppliers.

§ Negotiate pricing, delivery schedules, payment terms, and other commercial conditions.

§ Prepare Purchase Orders (POs) and follow up with vendors for timely delivery.

§ Coordinate with vendors regarding order status, delays, shortages, and quality issues.

§ Maintain proper purchase records, quotations, POs, invoices, and vendor details.

§ Coordinate with Accounts and Production teams regarding purchase and material requirements.

Store & Inventory Management

v Receive incoming materials and verify quantity against PO/challan/invoice.

v Check materials for visible damage, shortages, or discrepancies.

v Maintain proper inward and outward material records.





v Issue materials to the Production/Assembly team as per authorized requirements.

v Maintain stock registers and inventory records in Excel/ERP.

v Conduct regular physical stock verification and reconcile discrepancies.

v Ensure proper identification, labeling, storage, and arrangement of materials.

v Monitor minimum stock levels and initiate purchase requirements on time.

v Maintain proper records of rejected, damaged, excess, and shortage materials.

v Ensure proper housekeeping and systematic arrangement of the store.

Documentation & Reporting

o Maintain Purchase Order, GRN/Material Inward, Material Issue, Stock Register, and Vendor records.

o Prepare daily/weekly/monthly purchase and inventory reports.

o Maintain updated purchase and stock data in Excel/ERP.

o Track pending purchase orders and expected delivery dates.

o Coordinate with Production, Accounts, Sales, and Management for material-related requirements.

Required Skills

- Good knowledge of Purchase & Store Management.

- Good vendor coordination and negotiation skills.

- Working knowledge of MS Excel and basic computer applications.

- Good documentation and record-keeping skills.

- Ability to monitor stock levels and material movement.





- Good communication and coordination skills.

- Responsible, organized, and detail-oriented.

- Ability to work independently and manage multiple requirements.

Educational Qualification

- Graduate / Diploma in any relevant discipline.

- Candidates with experience in manufacturing, engineering, laboratory equipment, or industrial products will be preferred.

Preferred Experience

· 1–3 years of experience in Purchase, Stores, Inventory, or Procurement.

· Experience in handling engineering components, sheet-metal items, electrical/electronic components, hardware, consumables, and production materials will be an advantage.

Key Performance Areas (KPI)

Ø Timely procurement of required materials.

Ø Purchase cost control and vendor negotiation.

Ø Maintaining optimum inventory levels.

Ø Accuracy of stock records.

Ø Timely material issuance to production.

Ø Reduction of stock shortages and discrepancies.

Ø Proper documentation and store discipline.

Ø Timely follow-up of pending purchase orders.

Salary

₹10,000.00 - ₹18,000.00 per month, depending on experience, skills, and suitability.

Candidate Profile:

The ideal candidate should be sincere, disciplined, proactive, and comfortable working in a fast-paced manufacturing environment with responsibility for both purchase coordination and day-to-day store management.

Pay: ₹10,000.00 - ₹18,000.00 per month

Benefits:

- Cell phone reimbursement

Work Location: In person

📌 Purchase & Store Executive (South West Delhi)
🏢 Ambinova Technologies Private
📍 South West Delhi