Job Summary

We are looking for a highly organized and proactive Executive Secretary to provide comprehensive administrative and executive support to senior management. The ideal candidate should possess excellent communication, coordination, and time management skills while maintaining a high level of confidentiality.

Key Responsibilities

- Manage the Managing Director's calendar, appointments, and meetings.
- Schedule and coordinate internal and external meetings.
- Draft emails, letters, reports, and other business correspondence.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Coordinate travel arrangements, accommodation, and itineraries.
- Handle confidential documents and maintain organized records.
- Liaise with clients, vendors, and internal departments professionally.
- Monitor office administration and ensure smooth daily operations.
- Assist in preparing presentations, MIS reports, and business documents.
- Track pending tasks and ensure timely completion.




- Support HR and administration activities whenever required.

Required Qualifications

- Bachelor's degree in Business Administration, Commerce, or a related field.
- 3–8 years of experience as an Executive Secretary, Executive Assistant, or similar role.
- Excellent written and verbal communication in English.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational, multitasking, and interpersonal skills.
- Ability to maintain confidentiality and work under pressure.

Preferred Skills

- Experience supporting senior executives or directors.
- Knowledge of office administration and documentation.
- Professional attitude with excellent follow-up skills.
- Ability to prioritize work independently.

Employment Type: Full time

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Secretary to CEO (Thoraipakkam)
🏢 Victory Jets Global Aviation
📍 Thoraipakkam