We’re Hiring | Executive Assistant to Managing DirectorUDS Architects LLPis a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.We are looking for ahighly reliable, proactive, and well-organized Executive Assistantto work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MD’s voice when required.LocationOne Lodha Place, Lower Parel, MumbaiWorking Days & TimingMonday–Saturday | 9:30 AM–6:30 PMOnly the 4th Saturday is off.The business operates 24x7, so the EA must be comfortable remaining reachable bycall/WhatsApp outside office hours and on weekends for time-sensitive matters.Experience3–6 yearsof relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.Key ResponsibilitiesManage the MD’s calendar, emails, meetings, and daily prioritiesDelegate tasks and ensure timely follow-ups until closureTrack deadlines, commitments, and deliverables through structured trackersDraft skilled emails, letters, and internal communicationsCoordinate with internal teams, clients,



vendors, and external stakeholdersConduct online research and prepare reports, comparisons, and trackersAttend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlinesHandle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookingsMaintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD’s personal informationMust-Have SkillsOutstanding follow-up and task-tracking skills – non-negotiableExcellent written and spoken EnglishStrong organizational and coordination skillsFast and accurate typing, including real-time dictationGood working knowledge ofMS Excel & WordComfortable with Excel formulas, formatting, and maintaining trackersHigh integrity, reliability, discretion, and professionalismAbility to work independently and manage multiple prioritiesHow to ApplyInterested candidates can share theirupdated CVat:Email:[email protected]:8962618553If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, we’d love to hear from you.

📌 Executive Assistant (Maharashtra)
🏢 UDS Architects
📍 Maharashtra