ABOUT THE ROLE

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO. This role is pivotal in ensuring the efficient functioning of the Executive Office by managing schedules, coordinating meetings, handling confidential information, facilitating communication, and driving timely execution of key priorities. The ideal candidate is resourceful, discreet, and thrives in a fast-paced, high-growth environment.

Executive Scheduling & Coordination

Manage the CEO's calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings, ensuring all logistics are in place.
Schedule conference calls, video meetings, and business reviews.
Remind the CEO of upcoming meetings, deadlines, and commitment

Administrative Support

Handle correspondence, emails, phone calls, and document management on behalf of the CEO.
Draft letters, meeting minutes, reports, and presentations as required.
Maintain confidential files, records, and important business documents.




Organize and maintain an productive filing system, both physical and digital.

Travel & Logistics

Arrange domestic and international travel, including flights, hotels, visas, and local transportation.
Prepare detailed travel itineraries and ensure all travel-related documentation is in place.
Coordinate accommodation and logistics for visitors and business partners.

Meeting Management

Prepare meeting agendas and circulate relevant documents.
Take minutes during meetings and track action items.
Follow up with departments to ensure timely completion of assigned tasks.
Coordinate leadership meetings, board meetings, and executive reviews.

Communication & Stakeholder Coordination

Act as the first point of contact for the CEO's office.
Coordinate with internal departments, clients, vendors, and external stakeholders.
Screen calls and visitors while prioritizing requests appropriately.
Maintain professionalism and confidentia

📌 Executive Assistant (Mumbai)
🏢 Bonito Designs
📍 Mumbai